USPS DMM Revision: Optional Container Preparation for First-Class Mail Items

Postal Bulletin
November 6, 2008
22245
PSN 7690-10-000-6461

DMM Revision: Optional Container Preparation for First-Class Mail Items

On November 6, 2008, the Postal ServiceTM is revising 705.8.0 of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to add optional standards for mailers preparing First-Class Mail® letter-size and flat-size mailings on pallets, or in other USPS®-approved containers. These standards will be effective in May 2009, concurrent with the imple­mentation of the new prices for mailing services. The May 2009 effective date provides ample time for USPS and mailer systems to prepare and support these changes.

In the interim, we encourage mailers to containerize First-Class Mail items according to these guidelines when they have sufficient volume for a presort destination, rather than placing trays on working (“convenience”) pallets. Des­tination pallets can bypass initial tray distribution opera­tions, allowing significant efficiencies in both processing and transportation, and will enhance our ability to meet ser­vice expectations. Mailers need not show the new contain­erization in their presort documentation until systems are ready in May 2009.

These optional standards may form the basis for local customer/supplier agreements to align and formalize exist­ing mailer and USPS practices for First-Class Mail items. Beginning in May 2009, mailers using the Intelligent Mail® full-service option may also use these standards to containerize mailings when preparing pallets or other USPS-approved containers bearing Intelligent Mail con­tainer placards.

We will include First-Class Mail container preparation in the spring 2009 update to PostalOne!®, concurrent with Mail.dat® release 09-1 and Mail.XML version 5.0. Mail­ers transmitting documentation electronically may include First-Class Mail container data beginning with these updates.

Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)

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200 Commercial Letters and Cards

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230 First-Class Mail

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235 Mail Preparation 1.0 General Definition of Terms

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[Add a new 1.5 to include reference to optional container­ization as follows:]

1.5 Optional Containerization

Mailers may prepare pallets or other USPS-approved con­tainers as described in 705.8.10.1 or according to local customer/supplier agreements.

* * * * * 

300 Commercial Flats

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330 First Class Mail

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335 Mail Preparation 1.0 General Definition of Terms

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[Add a new 1.5 to include reference to optional container­ization as follows:]

1.5 Optional Containerization

Mailers may prepare pallets or other USPS-approved con­tainers as described in 705.8.10.1 or according to local customer/supplier agreements.

* * * * * 

700 Special Standards

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705 Advanced Preparation and Special Postage Payment Systems

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8.0 Preparing Pallets

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8.6 Pallet Labels

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8.6.5 Line 2 (Content Line)

Line 2 (content line) must meet these standards:

* * * * * 

b. Codes. The codes shown below must be used as appropriate on Line 2 of sack, tray, and pallet labels.

[Insert new code for First-Class Mail as follows:]

Content Type

Code

First-Class Mail

FCM

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8.10 Pallet Presort and Labeling

[Renumber 8.10.1 through 8.10.7 as new 8.10.2 through 8.10.8. Add new 8.10.1 for First-Class Mail on pallets or in other approved containers as follows:]

8.10.1 First-Class Mail – Letter or Flats Trays

Mailers may palletize First-Class Mail according to a local customer/supplier agreement or under 8.10.1. First-Class Mail palletization is optional, but mailers using this option must prepare pallets in the sequence listed below and complete each required level before preparing the next optional or required level. Pallets must contain at least 72 linear feet of letter trays (six full layers) or 24 linear feet of flats trays (three full layers). Maximum pallet height is 12 layers or 77 inches of letter trays (whichever occurs first) or 77 inches of flats trays. When available and with approval by the plant manager of the origin facility, mailers may use all-purpose containers (APCs) or other USPS-approved containers. Mailers approved to use APCs must prepare containers when they have a minimum of 48 linear feet of letter trays or 16 linear feet of flats trays to a presort destination. Preparation, sequence, and labeling:

a. 5-digit. Optional. Based on the origin ZIP Code, for 5-digit ZIP Codes within the 3-digit destinations list­ed in L201 column B. Pallet may contain trays only for the same 5-digit ZIP Code (for nonautomation letters and flats) or 5-digit scheme ZIP Codes (auto­mation letters only). Place 5-digit scheme trays on 5-digit pallets according to the destination shown in the current City State Product. Labeling:

1. Line 1: city, state, and 5-digit ZIP Code destination.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “5D.”

b. Origin SCF (local mail). Required; no minimum. Pallet contains trays destined for the 3-digit ZIP Codes serviced by the origin SCF facility in L005; MXD AADC trays when the 3-digit ZIP Code on the tray indicates the origin facility is the processing facility for that mail (see L201, Column C). Mailers may, at their option, place AADC trays on origin SCF pallets when the tray’s “label to” 3-digit ZIP Code (from L801) is within the origin SCF’s service area. Labeling:

1. Line 1: L002, Column C.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “SCF.”

c. SCF. Required. For destinations listed in L201, based on origin ZIP Code. Pallet may contain trays destined for the 3-digit ZIP Codes in L005. Mailers may, at their option, place AADC trays on SCF pallets when the tray’s “label to” 3-digit ZIP Code (from L801) is within that SCF’s service area. Labeling:

1. Line 1: L002, Column C.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “SCF.”

d. AADC. Required, for machinable and automation letters only. For destinations listed in L201, based on origin ZIP Code. Pallet may contain letter trays only for the 3-digit ZIP Code group in L801. Labeling:

1. Line 1: L801, Column B.

2. Line 2: “FCM LTRS,” followed by “AADC.”

e. ADC. Required, for flats and nonmachinable letters only. For destinations listed in L201, based on origin ZIP Code. Pallet may contain trays only for the 3-digit ZIP Code groups in L004. Labeling:

1. Line 1: L004, Column B.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “ADC.”

f. Origin Mixed ADC Surface. Required. Pallet may contain trays destined for the 3-digit ZIP Codes in L201, based on origin ZIP Code. Labeling:

1. Line 1: “OMX” followed by city, state, and ZIP Code information for ADC serving 3-digit ZIP Code prefix of entry Post Office, as shown in L201.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “WKG.”

g. Mixed ADC Air (all other). Required; no minimum. May contain surface trays when no mixed ADC surface container is prepared under 8.10.1f. Labeling:

1. Line 1: “MXD” followed by city, state, and ZIP Code information for ADC serving 3-digit ZIP Code prefix of entry Post Office, as shown in L004.

2. Line 2: “FCM LTRS” or “FCM FLTS,” followed by “WKG.”

* * * * * 

We will incorporate these revisions into the November update of the online DMM on Postal Explorer® at http://pe.usps.com/ and into the next printed edition of the DMM.

– Mailing Standards,
Pricing, 11-6-08

 

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DMM Revision: Clarification – First-Class Mail Parcel Definition

Effective November 6, 2008, the Postal ServiceTM is revising 101.6.0 and 401.2.0 of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to clarify the classification of First-Class Mail® parcels. Mailpieces are classified as parcels, and require parcel prices, when they exceed any one of the maximum dimensions for a flat; or, when they are within the dimensions of a flat but are rigid, nonrectangular in shape, or not uniformly thick. In addition, any First-Class Mail item that is rigid and over
1/4-inch thick is classified as a parcel.

Shape-based pricing was introduced by the Postal Service in 2007. It is critical that we classify First-Class Mail parcels appropriately at acceptance to ensure consistent and accurate prices are charged. Also, correct classifica­tion enables the availability of certain extra services, such as Delivery ConfirmationTM and Signature ConfirmationTM, which are available only for parcels, and all Priority Mail® items.

In order for a First-Class Mail item to be eligible for Sig­nature Confirmation or Delivery Confirmation service, it must be eligible to be classified as a parcel. Mailers may not simply choose to pay First-Class Mail parcel prices to add Delivery Confirmation or Signature Confirmation service.

We will incorporate these revisions into the November update of the online DMM on Postal Explorer® at http://pe.usps.com/ and into the next printed edition of the DMM.

– Mailing Standards,
Pricing, 11-6-08

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Publications

Publication 205 Revision: Clarification of the Requirement to Submit Two Types of Labels for eVS Label Certification

Effective November 6, 2008, Publication 205, Electronic Verification System Business and Technical Guide, is revised to clarify the current requirement to submit two types of barcoded labels for eVS label certification.

Currently, the mailers are required to print two types of barcoded labels: Confirmation Services labels and eVS barcode labels without any Extra Services (using Service Type Code 56). For mailers who will use Confirmation Services barcodes exclusively, we are eliminating the requirement to submit barcoded labels without Extra Services. Barcodes without Extra Services use Service Type Code 56 and are commonly referred to as “passive” or “passive enroute” barcodes.

The most current version of the eVS application and the Mailer ID application can be found at http://ribbs.usps.gov/. From the “RIBBS” website, click eVS and then click eVS File Library. Or, you may request this infor­mation from eVS@usps.gov.

Publication 205, Electronic Verification System Business and Technical Guide

1 The Basics

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1-3 eVS Participation

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1-3.3 Step 3: Certification and Quality Control

After completing the applications and all required forms, the applicant must do the following:

b. File and Label Certification. eVS file and label certifi­cation consists of two related but independent test­ing processes:

* * * * * 

[Add a new third sentence and revise the last two sentences of 1-3.3.1 as follows:]

1. eVS Confirmation Services Certification.***The eVS applicant must indicate on the eVS application and Mailer ID application which Confirmation Services will be used. The eVS applicant is required to submit eVS barcode labels for Confirmation Services (using the appropriate Service Type Code for the service and class being used) corresponding to the Package Identification Codes in the manifest files. eVS cus­tomers who will mail eVS parcels without Confirma­tion Services must submit the second label type, the eVS barcode labels without any Extra Service (using Service Type Code 56).

* * * * * 

We will incorporate these revisions into the next online update of Publication 205, available on the Postal ServiceTM PolicyNet website:

  • Go to http://blue.usps.gov/.
  • Under “Essential Links” in the left-hand column, click PolicyNet.
  • Click PUBs.

(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)

– Business Mail Acceptance,
Business Mail Entry and Payment Technologies, 11-6-08

– – – – – –

New Publications: Publication 2013, Vision 2013, and Publication 2013-A, Vision 2013 Overview

Effective October 2008, the Postal ServiceTM issued new Publication 2013, Vision 2013, and Publication 2013-A (brochure), Vision 2013 Overview. Both publica­tions can be accessed online at http://www.usps.com/strategicplanning/vision2013.htm, and printed copies can be ordered from the Material Distribution Center as explained under “Ordering Information.” Each district and area will receive an initial distribution of 50 copies each of Publica­tion 2013-A.

Publication 2013 presents the Postal Service plan for building our business and sustaining a strong, viable Postal Service for the next 5 fiscal years, ending in 2013. Publica­tion 2013-A is a trifold that summarizes the detailed strate­gies in Publication 2013.

The Postal Service will continue to strengthen core operations and services, balancing an immediate and urgent need to reduce costs with a continued commitment to essential strategies such as Intelligent Mail®. The Postal Service will be guided by one principle: we exist to serve our customers. This vision is a commitment to ensur­ing a vital Postal Service for future generations and rests on three major strategies:

  • Focus on what matters most to customers. Our vision is guided by one – that we exist to serve our customers. Our plan is built around satisfying the needs of tomorrow’s customers and creating new solutions that meet the requirements of a rapidly changing market.
  • Leverage our strengths. We will build from our strengths – an unrivaled national network, sophisti­cated information systems, and dedicated employ­ees in every community. There is enormous opportunity to leverage these assets to create a new customer value and generate profitable new revenue.
  • Embrace change. We must embrace change to ensure the Postal Service is relevant and responsive to customer needs. We will use the Internet more extensively to build our business. We will take a lead­ership role in adopting environmentally sustainable business practices. And we will collaborate to drive change, accelerate innovation, and create new value.

Ordering Information

Use the eBuy on-catalog requisition system to order Poster 159 from the Material Distribution Center (MDC); search for items using the PSN numbers listed here (without the dashes). If your office does not have access to eBuy, you may order using touch-tone order entry (TTOE): Call 800-273-1509.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.) For complete TTOE ordering instructions, visit the Materials Customer Service website at http://blue.usps.gov/purchase/_doc/ops_ttoeins.doc or call 800-332-0317, option 4, option 4.

Publication 2013, Vision 2013

PSIN: PUB 2013
PSN: 7610-11-000-5672
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Price: Free
Edition Date: 10/08

Publication 2013-A, Vision 2013 Overview

PSIN: PUB 2013A
PSN: 7610-11-000-5673
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Price: Free
Edition Date: 10/08

– Postal Transformation,
Office of Strategic Planning, 11-6-08