In November 2013 the USPS® opened a new program to mailers called eInduction. eInduction is intended to replace the current hard copy PS Forms 8125 and 8017 clearance documents used for drop shipments of origin and destination mail. This is all part of a continuing effort by the USPS to convert hard copy postal documentation into eDoc. Since the program began, the USPS has equipped acceptance facilities with scanners, which scan the container barcodes to ascertain whether or not the containers have been properly verified and paid for at the origin post office. They continue their efforts to equip more and more facilities with these scanners.
How eInduction Works
With eInduction, the mailer tells the USPS that a pallet is “eInduction” by populating the “CSM eInduction Indicator” in the Mail.dat® pallet record with a “Y”. This can be done in the original PostalOne!® submission, the “ready to pay” submission or even in a “transportation update” after the postage is paid. When PostalOne! sees that a pallet is flagged for eInduction, the information about that pallet is pushed to the entry facility that is going to be inducting the mail, thereby making it available to the wireless “Surface Visibility” scanners at that facility. When a load arrives with eInduction pallets, the USPS personnel can scan the pallet and instantly know whether it is in the right place and that it has been paid for – no 8125 required at all. The date-and-time stamped scan – or “start-the-clock” event – is also provisioned back to the mailer as part of the Full-Service data they are entitled to receive (if the contents of the pallet are Full-Service qualified mail). This information is also available in the Facility Access and Shipment Tracking (FAST) as part of the close-out information for that appointment.
It’s important to note that it is also possible to do eInduction if the entry facility is not equipped with Surface Visibility scanners. The induction process uses updated Intelligent Mail® Data Acquisition System (IMDAS) software. At these sites, the USPS acceptance employees use IMDAS scanners to scan the IM container barcode and collect the appointment data. No validations take place at the entry point at Non-SV locations.
What’s In It For Me?
There are a number of reasons you will want to participate in eInduction:
1. To reduce the number of PS8125 and PS8017 forms you need to print and have “round stamped”.
2. To reduce or eliminate the rejection of shipments by an entry facility for problems with 8125 forms or other reasons. This is a benefit even if you ship mail to a consolidator under a Drop Shipment Manifest System (DSMS) agreement.
3. To streamline your mail induction process. Using this process speeds up processing of this mail, as it eliminates the need for postal clerks to manually reconcile containers against paper documentation, and it enables quicker appointment processing in FAST.
4. To obtain more reliable and timely information about the induction of your pallets through MicroStrategy Reports. Mailers have tools to actively manage their accounts and understand what is happening to their mail at the container level.
If you are shipping under a DSMS agreement, you currently don’t have to create 8125 forms. You would still enjoy the other three advantages listed above if you helped your consolidator take advantage of the eInduction program.
To participate in this program, you must notify the USPS that you wish to participate in eInduction. To do this, call the FAST Help Desk at 1-877-569-6614 and provide your name, company name, address, phone number and eDoc Submitter CRID. The USPS will make sure that your DMU clerks are properly trained for eInduction and will also help you set up a login to access special MicroStrategy reports for eInduction users. Following the training of your DMU or BMEU clerk, your CRID will be activated for eInduction and you will be notified that you are authorized to participate. You should also contact your postal logistics carrier and find out what documentation they would like you to provide for your eInduction pallets. DAT-MAIL users can simply provide them with an 8125 that says “eInduction” on it instead of being round-stamped (see example below), or you can still provide them with a round-stamped 8125 if they require it. If you provide a regular 8125, it will be very important to enable the option to print “eInduction” on your eInduction pallet placards.
For more detailed information on the eInduction program, download the Postal Service eInduction Guide for Mailers. There is also a guide to the Microstrategy Reports for eInduction. Mailers may also check with their District Business Mail Entry office to obtain more information or to ask questions.
Getting Help From the Window Book Experts
Window Book can help you participate in eInduction using our DAT-MAIL solution. Window Book also offers our Mailing Optimization Analysis. Call us at 1-800-524-0380 for more details or to sign up for your FREE Mail Optimization Analysis!