Mail Anywhere 101

The USPS® offers the Mail Anywhere program as an added benefit for Full-Service® customers, allowing them to use a single permit to present Full-Service or mixed Full-Service mailings at any Business Mail Acceptance site. Not only does this greatly simplify permit management, but it also saves permit application and renewal fees for customers who mail at numerous locations. We continue to receive a lot of questions regarding participation and mail preparation under this program, so thought it appropriate to provide a Mail Anywhere primer as this week’s e-Tip.

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Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

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Assessments for eInduction Program to begin in May

The United States Postal Service (USPS) announced at the recent Mailers Technical Advisory Committee (MTAC) meetings that assessments for errors above published thresholds for eInduction mailings will begin in May 2017. The assessments will be based on April 2017 mailing data, and the invoice reports will be issued on May 11, 2017. The assessment process will mirror the process currently in place for the Full-Service® assessments.

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Are YOU Ready For Postage Assessments?

In just one short month from now, we hope you are not of those that receive a hefty invoice from the United States Postal Service (USPS). Why? Because starting in November 2016, the USPS plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail Full-Service, eInduction, Seamless Acceptance and more. You need to become familiar NOW with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments. Do not wait until you get that invoice!

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Preparing For Postage Assessments

By now you are likely well aware that starting in November 2016 the United States Postal Service® (USPS®) plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. November is not all that far away, so it is a good idea for you to become familiar with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments.

What mailings are evaluated?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
Intelligent Mail Full-Service

– Move Update
– eInduction
– Seamless Acceptance

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MIDs, CRIDs and NPAs

Doesn’t it seem like we need a glossary to keep track of all the United States Postal Service® (USPS®) abbreviations and acronyms? Just when you think you are up to speed on all the acronyms, new ones appear. This week’s topic is not about any new acronyms, but it is about some really, really critical ones – especially with the postage assessments being implemented coming up in October.

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PRC Approves First-Class Parcel Price Adjustment and 2017 Promotions

The PRC approved the proposed price adjustment for First-Class Mail Parcels (FCMP) and promotions for 2017. The price adjustment will be implemented on August 28, 2016, while the 2017 promotions will be implemented starting in January 2017.

First-Class Parcel Price Adjustment
This is a price adjustment for First-Class Package Services retail prices only, and is to correct a current imbalance between the retail First-Class Package Services price for 1, 2, or 3 ounce pieces – currently $2.45 – and the First-Class Parcel Commercial price for the same weight pieces – currently $2.60. This is NOT the same as the overall annual price adjustments the USPS usually files for in the Fall of each year.

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USPS Proposes First-Class Parcel Price Adjustment and 2017 Promotions

This week the United States Postal Service® (USPS®) filed a case with the Postal Regulatory Commission (PRC) for a proposed price adjustment for First-Class Mail Parcels (FCMP). This First-Class price adjustment, if approved by the PRC, will be implemented on August 28, 2016, and would correct the current price imbalance between First-Class Package Service (FCPS) and First-Class Mail Parcels by slightly increasing prices for all pieces that weigh up to three-ounces to $2.62.

The USPS also filed for six promotions for the 2017 calendar year. These promotions would be implemented starting January 1, 2017 and then continue throughout the calendar year.

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Undocumented Mailpieces

As you are already well aware, the United States Postal Service® (USPS®) is planning to implement assessments starting in July 2016 for Full-Service errors over the published thresholds. As the USPS moves to reopen the Seamless Acceptance program this summer, more and more mailers will voluntarily (and eventually involuntarily) be mailing under that program. The Full-Service Assessment process will serve as the template for future Seamless Acceptance Assessment billing in the future. For many mailers the assessment for undocumented pieces could actually be the most expensive one they face because unlike some of the other assessments that are passed onto the respective mail owners, assessments for undocumented pieces will usually come right out the mail preparer’s pockets.
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Confused about PVDS for April 2016 USPS Rate Case?

If you read the RIBBS info it says mailers can release the mail early as long as the Induction is on, or after the 10th. The testing I’ve done does NOT allow that to happen (wrong rates are pulled). I tried several date combinations but none of them worked to provide the expected rate results that USPS is allowing. The only way I found in Dat-Mail to get the 4-10 rates to pull is have all the dates set to the 10th or later.

However this contradicts what USPS has in RIBBS.

PostalOne! told me that we should know how the software was coded, and where the dates should be applied to allow for this, despite the confusion this notice has created. Can you provide instructions on which dates have to be populated so we can mail tomorrow and still get the reduced rates because the mail will be inducted on the 11th.

CSM Postage statement mailing date must be 4/10 (or later) for PostalOne! to get the new rates though the mailer is allowed to have ship dates earlier. The DMM alert says the scheduled induction date must be 4/10 or later (implying postage statement mailing date could be earlier) but PostalOne! does not use the schedule induction date to set its rates. It still uses Postage Statement Mailing date!

PostalOne! does allow postage statement mailing date to be later than ship date or induction date. The mail clerk would finalize the statement “early” to trigger postage payment but I don’t think that will change that date. Seamless clients would have the postage pulled automatically on the postage statement mailing date as long as the load has not been inducted yet.

So here is an example of a job shipped on 4/5/16 and will arrive on 4/10. Ignore the “Actual Container Ship Date” in that PostalOne! does not use this field. DAT-MAIL uses it to park an estimated mailing date which will get populated into Postage Statement Mailing date during statement generation. The USPS does look at Scheduled Ship Date and Scheduled Induction date (this is in FAST). The only date that would reflect a date earlier that 4/10 would be the scheduled ship date. Both the Induction and Statement dates should be at 4/10.