We have a dedicated team of expert professionals who not only provide outstanding technical support, but we help keep you up to date. Staying abreast of the ever-changing rules and regulations, policies and procedures in the mailing and shipping industry is a daunting task at best. We hope you will find this blog filled with pertinent information you can use to run your business more efficiently and profitably. As always, we welcome your feedback and comments.
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National Postal Forum Presents… A comprehensive day of Intelligent Mail® education.
- Learn about the Postal Services newly implemented Intelligent Mail Service for letters and flats.
- Gain a thorough understanding of what you need to do to ensure your organization is ready to make the most of the Intelligent Mail barcodes and Intelligent Mail Full Service Option.
- Hear how Intelligent Mail barcodes drive improvements in both service and efficiency, and adds more value to your mail.
Featuring expert Intelligent Mail speakers provided by the United States Postal Service®. A full day of Intelligent Mail information will be presented from 8am – 5pm. Your $79.00 registration fee includes:
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The symposiums will provide you with a unique opportunity to hear from the experts, learn about the new requirements and get answers to some of your questions such as:
- What are the requirements for using Intelligent Mail barcodes?
- How can I implement the Intelligent Mail barcode in my operation?
- Will I need to invest in new equipment or modify my operational processes?
- Where can I find help in transitioning to this new technology?
*Speakers may vary by location. Please call (703) 218-5015 for more information.
Registration online at: http://imb.npf.org/register.aspx
Locations:
Thursday, July 9
The Aladdin Shrine Center
3850 Stelzer Road
Columbus, OH 43219-3044
Thursday, July 16
The Speedway Club
Texas Motor Speedway
3545 Lone Star Circle
Fort Worth, TX 76177-8903
Window Book is pleased to announce Monica Lundquist as the Postal Affairs Manager. Monica is responsible for managing postal affairs and leading Window Book’s new Postal Concierge Service. The Postal Concierge Service is designed to help mailing and shipping companies by providing them with postal expertise, up-to-date information on new regulations, and help implement changes cost effectively. The downturn of the economy has left many companies with fewer resources, especially when it comes to Postal expertise. This Postal Concierge Service will help bridge the gap the mailers may have in understanding the new Postal requirements and how they can be prepared for upcoming changes. Mailers can expect to benefit from answers to their mailing design, processing, acceptance, and payment questions. They will also receive monthly eNewsletters, informational webinars on postal regulations, and tips on how to thrive in this challenging economy. Prior to joining Window Book, Monica was the Director of List Services at RR Donnelley and also served as the Director of Mailing and Distribution Services for Banta Publications Group for 11 years. She has been in the mailing industry for over 24 years and has been responsible for postal affairs and mail list processing services for a number of printing companies, as well as operating her own postal consulting business. “Window Book intends to continue to educate and help our clients to profitably utilize all the latest developments at the US Postal Service. The Postal Concierge Service is just one of the services we provide to our clients, and Monica’s industry knowledge and experience will help us continue to support mailers best stay ahead in the postal world,” said Jeffery Peoples, Window Book’s CEO. About Window Book: Window Book has helped clients manage their operations more profitably since 1989. A leader in mailing and shipping software for lettershops, corporate mailers, service bureaus, and mail owners. Window Book’s best-in-class postal solutions include: Intelligent Mail Full Service, eDocs, Mail.XML, FAST, Bound Printed Matter, Express Mail and Priority Mail Open and Distribute, New Commercial Plus rates, eVS, Mail.dat®, post-presort data management, entry planning, drop shipping, postage accounting, postal documentation & statements, meter and stamp management, delivery confirmation, manifesting shipping system, and PostalOne!.
Special Intelligent Mail® Symposiums National Postal Forum
Washington DC Convention Center
Sunday, May 17 @ 1:00PM-5:00PM &
Wednesday, May 20 @ 2:00PM-5:30PM
Technological advancements in mail processing have enabled us to offer unique opportunities for real-time tracking and feedback, including high visibility during production, processing and delivery. The newly implemented Intelligent Mail barcode (IMB) allows us to provide visibility to customers through either a Basic Option or a Full Service Option. This symposium, along with related sessions, will provide a practical understanding of what’s required for your organization to take full advantage of this exceptional technology.
One-Day Registration ON-Site $475
http://www.npf.org/pdfs/2009NPFRegFrm.pdf
Submit your comments to the Postal regulatory Commission by May 21st for the USPS summer sale proposal regarding the Standard Mail letters and flats.
The PRC and USPS have encouraged all interested individual mailers to submit comments.
Please submit comments electronically via the PRC’s Filing Online system at http://www.prc.gov/
- The sale will run from July 1, 2009 through September 30, 2009.
- Mailers who mailed over 1 million Standard letters and/or flats from October 1, 2007 through March 31, 2008 are eligible to participate in the sale (about 3,250 mailers accounting for 75% of Standard Mail volume).
- Mailers will receive a rebate of 30% on any mail volume in that period which is over the past threshold.
- Mailers’ rebates will be adjusted if their October 2009 volume is less than their October 2008 mail volume, adjusted to their mailing trend.
Mailers will pay full postage during the summer. After October 31, 2009, USPS will determine the rebate which each mailer is due. Rebates will be credited to the mailer’s permit account before December 31, 2009.
USPS will be sending eligible mailers letters that will provide the threshold as determined by USPS data systems. Mailers who believe they are eligible but did not receive a letter or mailers who do not agree with the USPS determined threshold may appeal to USPS. USPS, shortly, will provide DMA with the contact for any appeals. We expect mailers to receive these letters by May 4, 2009.
Mailers may enroll in the program on the web on or before July 1, 2009 (URL will be provided once available) after they receive their eligibility letter. NOTE: Enrolling on the web means that the mailer accepts the threshold as determined by USPS or as determined via appeal, whichever is applicable.
In determining the threshold, USPS will aggregate a mailer’s mail from all its permits, ghost permits and subsidiaries and business names. If a mailer has entered its mail or portion thereof using another’s permit (such as a mail service provider), the burden is upon the mailer to provide documentation indicating its volume of mail entered under that permit.
Intelligent Mail® Update USPS 04-17-09
Mailer IDs - In preparation for the new Business Customer Gateway and the new online process for acquiring Mailer IDs, we will not issue Mailer IDs from May 1 through May 10. This includes Mailer IDs for OneCode ACS, OneCode Confirm, and for Intelligent Mail barcodes. Mailers can use the new online tool to acquire Mailer IDs starting May 11. We will explain the new online process in the User Access to Electronic Mailing Information and Reports, available April 21 on RIBBS. Mailers should continue to access the Confirm and ACS help desks to attain Mailer IDs as necessary.
Go to FREE online MailersID Application http://www.mailersid.com
Learn more about getting your Mailer ID. Need Help! Use our Live Chat. Questions
What was prevously announced earlier this year as a substancial increase of the Platinum Subscription Level $250,000 for mailing agents, will be adjusted.
We (USPS®) also adjusted our May 11 prices for Confirm® service by eliminating separate mailing agent and owner subscription prices. All Confirm subscribers will the pay the same subscription price, based on service level.
| Confirm Subscription Level |
Fee |
Confirm Subscription Level |
Fee |
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| Bronze |
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Gold |
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| Subscription (12 months) |
$1000.00 |
Subscription (12 months) |
$7,500.00 |
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| Additional Scans (block of 10,000) |
250.00 |
Additional Scans (block of 6M) |
800.00 |
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| Silver |
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Platinum |
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| Subscription (3 months) |
$2000.00 |
Subscription (12 months) |
$25,000.00 |
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| Additional Scans (block of 2M) |
500.00 |
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We’ll update our Price List and other tools to reflect the new Confirm prices.
Standard Mail Move Update Postponed – DMM ADVISORY -03-27-09
We filed an amended notice with the Postal Regulatory Commission to postpone the Move Update noncompliance charge for Standard Mail and to adjust our prices for Confirm service.
We extended implementation of the Standard Mail Move Update noncompliance charge from May 11, 2009, to January 4, 2010. The charge applies to Standard Mail mailings that fail to fully comply with the Move Update standards. Delaying implementation allows extra time to provide our Standard Mail customers with additional feedback from our new postage verification systems, but does not relieve mailers of their obligation to comply with the Move Update standard if they intend to claim automation or Presort prices.
The new Move Update verification procedures will not be used to assess additional postage for First-Class Mail or Standard Mail at the time of mailing until January 2010. However, as noted above, customers are still required to comply with the Move Update standards in the DMM.
We will not begin to collect additional postage on May 11, 2009 as originally announced. The extension deadline has not yet been determined. During the interim, we will evaluate the data collected from our verifications and review our policies.
The current policy for acceptance will continue until further notice. Mailers will still be expected to declare a Move Update method on the postage statement. FCM mailers who cannot declare a method are not eligible for the FCM discount prices. We will continue to work with Standard Mail mailers to come into compliance as we have been doing since November 2008.
The threshold for the PostalOne Move Update verification will remain at 30% for the time being. The PostalOne system release scheduled for May 11 is being developed to enforce the Move Update verification and the 30% threshold. Effective May 11, it will be necessary for acceptance clerks to select “Accept after rework” for any mailings that fall below the 30% threshold. We will not request or collect additional postage except as noted above for FCM mailers who cannot declare a Move Update method. This will be communicated in the PostalOne! May 11 release 20.0 training webinars.
From the USPS® NPF Intelligent Mail IM University in Addison, IL 02/24/09.
Mr. Tom Day, SVP of intelligent MailTM & Address Quality, Ms. Pritha Mehra VP of Business Mail Entry and Payment Technologies, Mr. Bob Galaher, Mgr. of Manager Business Mail Acceptance USPS Headquarters announced at the above conference on 02/24/09.
If you are a USPS PostalOneTM user, you MUST schedule to login into PostalOne between March 30 and April 13 2009 or all your user information and registration will be deleted and lost in PostalOne system by the USPS. This is because of the Intelligent Mail Solution Systems transition change over.
From the USPS NPF Intelligent Mail IM University in Addison, IL 02/24/09.
Mr. Tom Day, SVP of intelligent Mail & Address Quality, Ms. Pritha Mehra VP of Business Mail Entry and Payment Technologies, Mr. Bob Galaher, Mgr. of Manager Business Mail Acceptance USPS Headquarters announced at the above conference on 02/24/09, that the USPS resources available to process Intelligent Mail eDOC CAT – Parallel applications and implement the USPS Intelligent Mail System change over on May 18 2009 will be stretched to there fullest. Therefore, they are suspending ALL MAILERS Intelligent Mail CAT – Parallel applications as of March 31, 2009 until sometime in November 2009.
What does this mean to you the mailer?
It means if your application for CAT – Parallel is NOT in the USPS IM application “queue” on or before March 31, 2009 you will NOT be able to participate in the USPS Intelligent Mail eDOC Full Service Solution and potential USPS pricing discounts for six – nine months from November 2009.
WindowBook can guide you and help you with these critical processes and deadlines Intelligent “On-Ramp”! http://www.windowbook.com/IntelligentMailOnRampService/tabid/651/e/1/Default.aspx
Pitney Bowes Business Insight Offers DAT-MAILTM
MSP to Mailers who Want to Participate in Intelligent MailTM Full Service
Pitney Bowes Business Insight has chosen to partner with Window Book, Inc’s DAT-MAILTM MSP Mailing Software to provide a fully compliant Intelligent Mail® Full Service solution.
Cambridge, MA (PRWEB) February 25, 2009 — Pitney Bowes Business Insight has selected Window Book, Inc’s DAT-MAILTM MSP Mail.dat® mailing software to complete its Intelligent Mail® solutions set. By combining MailStream Plus® MAIL360 and DAT-MAILTM, mailers will have a complete, integrated, state of the art, presort, post-presort and fully compliant Intelligent Mail Full Service solution. MailStream Plus® provides presort functionality and DAT-MAIL facilitates post-presort mailing management solutions including transmitting electronic postage statements via PostalOne!, generating USPS certified Intelligent Mail barcode (IMb) tray/sack tags and pallet placards, creating and managing USPS FAST appointments, and creating mailing production and postage accounting reports. Integrated with MAIL360, PBBI’s Intelligent Mail barcode solution, mailers now have an Intelligent Mail Full Service solution that is comprehensive yet cost effective.
DAT-MAIL TM MSP will help not only current MailStream Plus® users but all mailers to improve documentation, postal transportation management, postal data management, postage savings, and implement Intelligent Mail Full Service.
DAT-MAIL enables complete postal data management as well as the ability to make last minute changes to mailing data without having to rerun your presort or pay for spoilage. Provides clients with a PDF or hard copy postage statement displaying an Electronic Round Stamp, detailing the PostalOne! assigned Mailing Group ID# and PS# that corresponds to their final verified mailing. Clients can find corresponding mailing instantly, once logged into PostalOne!
“The USPS Intelligent Mail initiative is substantially changing the requirements to Postal documentation and submission rules. Mailers are looking for ways to cut costs while meeting new regulations. DAT-MAIL MSP offers a cost-effective way for mailers to better manage their operation and implement Intelligent Mail Full Service requirements to enable even bigger discounts,” said Jeffery Peoples, Window Book’s CEO.
About Window Book: Window Book has helped clients manage their operations more profitably since 1989. A leader in mailing software and shipping software for lettershops, corporate mailers, service bureaus, and mail owners.
Window Book’s best-in-class postal solutions include: Intelligent Mail Full Service, eDocs, Mail.XML, FAST, Bound Printed Matter, Express Mail and Priority Mail Open and Distribute, New Commercial Plus rates, eVS, Mail.dat®, post-presort data management, entry planning, drop shipping, postage accounting, postal documentation & statements, meter and stamp management, delivery confirmation, manifesting shipping system, and PostalOne!
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