Preventing Undocumented Mailpieces

The USPS is planning to implement assessments starting in November 2016 (based on October 2016 data) for Full-Service errors over the published thresholds. One of the elements the USPS will be measuring is the quantity of your “undocumented” pieces. For many mailers the assessment for undocumented pieces could actually be the most expensive one they face because unlike some of the other assessments that are passed onto the respective mail owners, assessments for undocumented pieces will usually come right out the mail preparer’s pockets.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Managing Barcode Uniqueness on Trays, Sacks, and Pallets

As mailers prepare for the USPS® postage assessments that begin in November, one of the areas that mailers may struggle with is the uniqueness of the Intelligent Mail® barcodes on the tags for trays, sacks and pallets. Managing the uniqueness for these barcodes can be a challenge, particularly if you have a number of different mail processing workflows. The key is to remember that the barcodes must maintain uniqueness for a period of at least 45 days after the mailing date, and that each and every method you use for generating these barcodes needs to be included in your uniqueness management process.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Electronic submissions with shortage or spoilage

Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. There are lots of words to describe these pieces…pulls, deletes, mutes, rejects, spoils, shorts…sound familiar? Whatever you call them, these are pieces that get pulled from your mailings.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

New Intelligent Mail Package Barcode (IMpb) Requirement Effective January 26, 2014

The Postal Service is revising Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to require the use of Intelligent Mail® package barcodes (IMpb) on all commercial parcels, and to require the transmission of supporting electronic documentation including piece-level address or ZIP+4® Code information. Included in these new requirements is a per-piece price adjustment for mailpieces not complying with the IMpb standards.

The Postal Service is also adding DMM reference to a future requirement to use a complete destination delivery address or an 11-digit delivery point validated ZIP CodeTM in the mailer’s electronic documentation.

Read more:  Federal Register (Vol. 78, No. 243).

Visit USPS RIBBS website for information on Shipping Services File (SSP Version 1.6).

January 2014 Price Change and PostalOne! Release Webinars

Webinars will be held on January 8, 10 and 15th which will cover Price Changes and changes to the PostalOne! system that will be implemented January 26, 2014. Topics will include the new requirements for Intelligent Mail parcel barcodes, the new Metered price and Flat Sequencing System mail preparation.

Read more

Via USPS RIBBS

Promotions & Incentive Programs for First-Class™ & Standard Mail®

Registration for promotions and incentives can be made through http://gateway.usps.com. Once logged into the Business Customer Gateway, select “Incentive Programs”. From this link, programs open to registration will display. Each incentive or promotion requires separate registration.

Via USPS

New Mailing Standards for Domestic Mailing Services Products

December 18, 2013

New Mailing Standards for Domestic Mailing Services Products

Today the final rule New Mailing Standards for Domestic Mailing Services Products Federal Register Notice for the January 2014 price change was published. It is on the Federal Register site and on Postal Explorer® pe.usps.com under the Federal Register Notices link on the left-hand side.

This final rule contains revisions to the Domestic Mail Manual (DMM®) to accompany the price adjustments filed with the PRC on September 26, including new pricing eligibility for retail and commercial nonpresorted First-Class Mail® letters, several mail classification changes, and some condensing of current standards for Periodicals publications.

The effective date is January 26, 2014.

The Domestic Mail Manual (DMM®) and DMM Advisories are available on Postal Explorer® (pe.usps.com)

Via USPS DMM Advisory

New Full Service Certification (FSC) Program

The U.S. Postal Service announces the new Full Service Certification (FSC) Program which recognizes those mailers who are able to implement the full service mailing process and consistently meet all full service mailing criteria.

At this time there are two levels of certification being offered:

  • Standard Certification – Awarded to those mailers who meet or exceed Full Service Verification thresholds.
  • Platinum Certification – In addition to meeting the Full Service Verification thresholds, those mailers wishing to receive the Platinum Certification must pass an additional external quality audit completed by a Certified Quality Auditor (CQA).

Click this link for more information about the Standard and Platinum Certification. Both certifications will be featured prominently on the USPS RIBBS website for all potential clients to see.

Important Sites, Links, and Numbers to Note

Every once in a while it becomes necessary to stop, dig through emails and stacks of paper on your desk to find a phone number, email address or website to use to get help or research something. You may want to keep the following information easily within your reach:

  • For all the latest Intelligent Mail information and guides, visit the USPS RIBBS website at: www.ribbs.usps.gov. Click the “Intelligent Mail Services” tab on the left side of the page.
  • Find your local Business Mail Entry (BME) Manager:
    http://www.usps.com/ncsc/locators/find-bme.html
  • Find your local Mailpiece Design Analyst (MDA):
    http://pe.usps.com/mpdesign/mpdfr_mda_lookup.asp
  • Subscribe to the DMM Advisory: send an email, with “subscribe” in the subject line, to:
    dmmadvisory@usps.com
  • On-line Intelligent Mailbarcode encoder and decoder:
    http://ribbs.usps.gov/onecodesolution/Default.aspx.
  • Information on OneCode ACS®: ACS Department, 877-640-0724, acs@usps.gov
  • Information on OneCode Confirm® and theConfirm service in general: Confirm Customer Help Desk,800-238-3150, option 1 or visit:https://mailtracking.usps.com
  • PostalOne! Help Desk:1-800-522-9085
  • Questions about addressing and/or move update requirements: National Customer Support Center, 1-800-238-3150
  • Information on Mail.dat and Mail.XML, including how to get a User License Code: www.idealliance.org

USPS 2014 Promotion Calendar

Visit USPS RIBBS website at:https://ribbs.usps.gov/index.cfm?page=mobilebarcode to view USPS 2014 Promotion Calendar.