2017 Personalized Color Transpromo Promotion

The United States Postal Service® (USPS®) 2017 promotion and incentives program is offering a new promotion from July 1 through December 31, 2017. The Personalized Color Transpromo Promotion is designed to incorporate marketing messages highlighted by using color, dynamic variable print and personalization. Mailers who have not participated in the Personalized Color Transpromo Promotion in prior years will only need to satisfy the dynamic color printing requirement; whereas mailers who have participated in this promotion previously will be required to incorporate both dynamically printed color and personalized messaging in the mailpieces. Eligible mailings will receive an upfront 2% postage discount. Register now!

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

USPS Price Changes Took Effect Over the Weekend

The United States Postal Service® (USPS®) 2017 price changes took effect on Sunday, January 22, 2017. These price changes impact virtually all classes of mail and processing categories in both the competitive and market dominant services. The PostalOne! production system was updated to support the pricing changes on Sunday, January 8, 2017. At that time, the new Mail.dat® client download for the Production Environment became version; all previous versions of the Mail.dat client were expired. Details of the changes for this update may be found on the USPS RIBBS® web site for the Release Notes.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

The Key to Postal Facility Identification

The United States Postal Service® (USPS®) has thousands of postal facilities across the country: Network Distribution Centers (NDC’s), Sectional Center Facilities (SCF’s), Area Distribution Centers (ADC’s), Destination Delivery Units (DDU’s), and recently the addition of what are called Service Hubs. These facilities often have names that are not reflective of their actual location. For example, one of the SCF’s in New Jersey is named Dominic V Daniels (a.k.a. DV Daniels), which can be confusing if you are not aware that this facility is located in Kearny NJ.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Managing Barcode Uniqueness on Trays, Sacks, and Pallets

As mailers prepare for the USPS® postage assessments that begin in November, one of the areas that mailers may struggle with is the uniqueness of the Intelligent Mail® barcodes on the tags for trays, sacks and pallets. Managing the uniqueness for these barcodes can be a challenge, particularly if you have a number of different mail processing workflows. The key is to remember that the barcodes must maintain uniqueness for a period of at least 45 days after the mailing date, and that each and every method you use for generating these barcodes needs to be included in your uniqueness management process.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Are you having problems with your “By/For” score on your Mailer Scorecard?

Are you having problems with your “By/For” score on your Mailer Scorecard? Are you experiencing PostalOne! validation failures on your non-profit jobs because they don’t have the right Non-Profit Authorization number? A brand “bulk search” feature on the Business Customer Gateway can help mail service providers resolve these problems much easier than before.

Come and learn how you can do bulk search to get the latest information and identifiers on your clients. There are some important business rules you need to know and you will also need to understand how this feature works.

Join us for an informative webinar and discover how DAT-MAIL can help you avoid validation failures which can be costly for your operation.

Webinar: New USPS Business Customer Gateway Capability Helps Mail Service Providers Improve Mailer Scorecard
Wednesday, December 17, 2014 3:00 PM EST

What is the Cloud?

Besides being the platform that makes services like Netflix and Facebook possible, the cloud is – in simple terms – little more than a big group of computers.

The “little more” part that makes those computers into a “cloud” is specialized management software.

This software allows ten, a thousand or hundreds of thousands of computers to function more or less as if they were just one (much bigger) computer. If you want a computer with the power of 10 computers, the cloud can do that. If you want a computer with the power of 150,000 computers, the cloud can do that too.

The exciting part is that the cloud gets users out of the business of managing hardware that takes time to setup, rooms to house, power to run, power to cool and people to manage, and replaces them with a service-oriented setup.

Your accountant will be all googly-eyed when they talk about taking all those fixed assets (the computers, rooms, cooling etc) and converting them into variable expenses than can be purchased as they’re needed and disposed of when users are done with them.

Here’s how that works:

  • Before the cloud:If you need 10 of those computers today and 100 tomorrow and 10 the day after that, you still need 100 computers and the room, power, cooling and people to run them.
  • After the cloud:You pay for 10 computers on day 1, 100 on day 2 and 10 on day 3.

In other words, the cloud commoditizes computers and the work to manage them.
Read more.


eDoc Verification Begins Soon!

Full-Service eDoc Verification and Assessment

The November 2010 PostalOne! release will introduce a process for the evaluation of eDoc for Intelligent Mail Full-Service mailings. The process will evaluate Full-Service eDoc for:

  • Invalid Mailer ID
  • Invalid Service Type ID
  • Incorrect By/For information
  • Incorrect Customer/Supplier Agreement (CSA) information
  • Non-unique barcodes

On January 2, 2011, these errors will result in the loss of Full-Service discounts. Mailers should use the feedback to correct errors found during Full-Service verification prior to implementation of the Full-Service Discount Removal on January 2, 2011. Additional information can be found on RIBBS in the PostalOne! Release 25.0 release notes.

Full-Service Feedback Webinars:

The next USPS Full-Service Feedback webinar will be broadcast on Thursday, October 28 at 3 p.m. (EDT). This webinar explains the eDoc Verification process and Mail Data Quality reports. Log in information on the Webinars is posted on RIBBS® under Intelligent Mail Latest News.

As always, if you have questions about this information, please feel free to contact me or anyone here at Window Book.

Wallace Vingelis

Director, Postal Industry Practice

Window Book, Inc.                

Phone:  (617) 395-4569

email:    wvingelis@windowbook.com

New FAST User Group Kicks Off

This group was formed by the Mailers Technical Advisory Group (MTAC) to discuss and work through any FAST-related issues that were tabled and passed to it by MTAC 122 – as well as new issues that have come up since the announcement of this group forming.  The first meeting was held this past week on Wednesday afternoon.  If you are interested in joing this User Group, please contact the Industry Co-Chair Michelle Billman of ALG Worldwide Logistics at mbillman@algworldwide.com

Here are a few highlights from that initial meeting:

There is a “patch release” (14.3.0) coming out on August 15 (FAST is trying to follow the overall PostalOne! release schedule.)  Here is some helpful info from the latest DMM Advisory:

*** FAST Release 14.3.0 and Scheduled Outages (August 15-16, 2010): FAST® Release 14.3.0 will deploy to the production environment on Sunday, August 15, 2010. Updated release notes for FAST 14.3.0 are available on RIBBS>Site Index A-Z>FAST/Surface Visibility>Important Links>FAST Release Notes. The FAST production system will not be available from 4 a.m. through 8 a.m. (CDT) on Sunday, August 15, 2010.

FAST Release 14.3.0 will deploy to the Test Environment for Mailers (TEM) on Monday, August 16, 2010. The FAST TEM system will not be available from 8 a.m. through 12 Noon (CDT) on Monday, August 16, 2010. ***

The pre-release notes available on RIBBS were updated to include information about the new Help Desk set up for FAST.  The industry seems a bit hesitant (I’m being nice here) about how helpful this will be.  They are concerned that if they have a truck full of mail at the dock that is not being accepted, they will more than likely still have to go through their current escalation routine to get the mail accepted as opposed to just calling the Help Desk for resolution.  The USPS says those calls will route to a Manager on Duty at that facility.  The problem there is that the normal escalation process inside the facility already includes contacting that manager, so that Help Desk routing could end up with a mailer saying “Hello Manager John – I need to complain about Manager John I was just talking to.”  (Could be a touchy situation!)

Last discussion item was about the open issues handed off from MTAC 122 and how to open new issues moving forward.  It was decided to table that until next meeting when Ed Wanta (USPS) would be on the call.

Window Book Completes FAST Web Services Testing for Mail.XML 6.0

Window Book Completes FAST Web Services Testing for Mail.XML 6.0

August 25, 2009, Cambridge, MA

Window Book is pleased to announce it has completed FAST Web Services Testing and been certified for Mail.XML 6.0 including Connectivity Testing with PostalOne! and Verification Testing with FAST.  Mailers can now use Window Book’s DAT-MAIL and Post Master mailing software to submit appointments in the FAST Production environment using Mail.XML 6.0 Web Services.

FAST currently uses Mail.XML 6.0 facilitate scheduling Drop Ship Destination entry and Origin mail appointments online with the USPS®.  FAST enables mailers to create/update/cancel appointments easily via PostalOne! System.  It is designed to help mailers save time and benefit from improved induction process and receive automatic tracking of appointments.

“Using DAT-MAIL with Mail.XML 6.0 for making FAST appointments for your drop shipping is a smart way for many mailers to use Intelligent Mail Full Service,” said Jeffery Peoples, Window Book’s CEO. 

About Window Book:

Window Book has helped clients manage their operations more profitably since 1989.  A leader in mailing and shipping software for Lettershops, Corporate Mailers, Service Bureaus, and Mail Owners.  Window Book’s best-in-class postal solutions include: Intelligent Mail Full Service, PostalOne!, eDocs, Mail.dat®, Mail.XML, FAST, Bound Printed Matter, post-presort data management, entry planning, drop shipping, postage accounting, postal documentation & statements, meter and stamp management, Express Mail and Priority Mail Open and Distribute, New Commercial Plus rates, eVS, delivery confirmation, and manifesting shipping system.


Contact information:

Sooyoung Han


Window Book, Inc.