Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Assessments for eInduction Program to begin in May

The United States Postal Service (USPS) announced at the recent Mailers Technical Advisory Committee (MTAC) meetings that assessments for errors above published thresholds for eInduction mailings will begin in May 2017. The assessments will be based on April 2017 mailing data, and the invoice reports will be issued on May 11, 2017. The assessment process will mirror the process currently in place for the Full-Service® assessments.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

USPS Proposes Changes to Address Quality Measurement and Assessment

The United States Postal Service® (USPS®) filed a Federal Register notice on February 27, 2017 requesting comments from interested parties on the revision to their pending proposal regarding a new measurement and assessment procedure for evaluating mailing address quality. This new procedure would impact mailers who enter eligible letter- and flat-size pieces of First-Class Mail® and USPS Marketing Mail® (formerly Standard Mail®) that meet the requirements for Basic or Full-Service®mailings. In addition, the USPS is proposing to extend free Address Change Service (ACS™) to mailers who enter qualifying mailpieces. Comments regarding the published notice are due on or before March 29, 2017.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

The Key to Postal Facility Identification

The United States Postal Service® (USPS®) has thousands of postal facilities across the country: Network Distribution Centers (NDC’s), Sectional Center Facilities (SCF’s), Area Distribution Centers (ADC’s), Destination Delivery Units (DDU’s), and recently the addition of what are called Service Hubs. These facilities often have names that are not reflective of their actual location. For example, one of the SCF’s in New Jersey is named Dominic V Daniels (a.k.a. DV Daniels), which can be confusing if you are not aware that this facility is located in Kearny NJ.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Electronic submissions with shortage or spoilage

Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. There are lots of words to describe these pieces…pulls, deletes, mutes, rejects, spoils, shorts…sound familiar? Whatever you call them, these are pieces that get pulled from your mailings.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Preparing For Postage Assessments

By now you are likely well aware that starting in November 2016 the United States Postal Service® (USPS®) plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. November is not all that far away, so it is a good idea for you to become familiar with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments.

What mailings are evaluated?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
Intelligent Mail Full-Service

– Move Update
– eInduction
– Seamless Acceptance

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Counting The Steps

You’ve probably heard the advice from fitness experts: count the steps you walk during the course of a day; the more steps you take, the better your fitness level will be. In fact, these experts encourage people to add steps to their daily routine in order to help increase fitness levels. This is definitely sound advice for your physical fitness, but what about the steps you take in your daily work processes? We’re not talking about footsteps here, but process steps. In that case, the total opposite is true: the fewer process steps you perform, the more productive you are – and this is especially true for routine, redundant tasks. We often hear from mailers who say that they only use electronic documentation (eDoc) for Full-Service mailings, and that they use hard copy for everything else because eDoc is not required. At first blush that may make sense, but the reality is that going back and forth between eDoc and hard copy is actually creating extra steps.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Submitting eDoc for USPS Promotions

Virtually all of the USPS® Promotions and Incentives programs require that mailings be submitted electronically into PostalOne!®. Because of this, we often get questions from mailers regarding what specific data needs to be in the Mail.dat® files to claim the incentives, or, how to troubleshoot issues when submitting these files to PostalOne!

Promotion and Incentive Eligibility
Mail Owners and Mail Service Providers (MSPs) need to become familiar with the eligibility and enrollment requirements for the various promotions and incentive programs. The requirements are different for each program, so it is important to access the requirements guide for each individual program.

Eligibility may be dependent on the class of mail, processing category, Full-Service participation, postage payment method, previous mail volumes, and many other variables – not to mention the content of the mailpieces themselves.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Local Keys

If you are submitting electronic documentation (eDoc) to PostalOne!®, one of the critical pieces of information required to identify postal facilities are the locale keys. Locale keys are unique identification codes that are assigned by the USPS® to each postal processing and delivery facility. This allows for very precise identification of the postal facilities that mailers are using for their origin entry and for any additional entry points at which mail is entered. There are a number of fields in the Mail.dat® file where these locale keys may be populated for communication of this information to the USPS and other entities in the mailing process.
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Top Ten Reasons to Use eDoc

The value and benefits of using eDoc with the USPS have been both documented and proven now for quite a while. Amazingly enough, however, there are still a lot of mailers who only use it for their Full-Service mailings. Even worse, there are just as many – or more – who don’t use it at all!

It is very clear that the USPS intends to eliminate hard copy postage statements and other documentation. In recent postal and industry meetings, the USPS already indicated that this will become a reality in the not-too-distant future. If you are delaying implementation of eDoc, or implemented it only for Full-Service mailings, you need to gear up and make the transition. Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips