Why Aren’t You Using eInduction?

The USPS program eInduction has been around since 2013, but we continue to see many mailers who are still not taking advantage of it. eInduction is intended to replace the old hard copy PS Forms 8125 and 8017 clearance documents used for drop shipments of origin and destination mail – part of the continuing effort by the USPS to convert hard copy postal documentation into eDoc. Since the program began, the USPS has equipped acceptance facilities with scanners, which scan the container barcodes to ascertain that the containers have been properly verified and paid for at the origin post office. eInduction may be used for any drop ship entry facility, even if they are not yet equipped with these scanners. Mailers can even use it for origin mail.

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Seamless Acceptance

The United States Postal Service® (USPS®) recently re-opened the Seamless Acceptance program to new participants. Seamless Acceptance is designed to streamline the verification, acceptance, payment and induction of mail. This program has benefits for both mailers and the USPS. To participate in this program, mailers must have 90% or more of their mail volume submitted as Full-Service® mail. The mailpieces must be uniquely barcoded and submitted electronically (eDoc). If the mailer is preparing Detached Mail Unit (DMU) verified origin entry or destination entry drop shipments, participation in eInduction is also required. Prior to participating in Seamless Acceptance, mailers must participate in an intermediate step called Seamless Parallel. This is essentially a testing period, during which time the mailer works with the USPS to insure the volume and mail preparation and submission requirements are being met.

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Informed Delivery™ Campaigns

The star of the show at the recent National Postal Forum in Baltimore MD was definitely Informed Delivery! There were twelve workshops offered on this topic alone, plus the United States Postal Service® (USPS®) booth in the exhibit hall was all about Informed Delivery. As we told you in an earlier E-tip, the USPS recently rolled out the Informed Delivery program nationally, after pilot testing in limited geographic areas. This program allows participants to receive a daily email notification, including black and white mailpiece images, of the mail that will be delivered to their mailbox later that day. The email notifications may contain up to 10 mailpiece images, which may be viewed on any computer or smart phone. If you receive more than 10 pieces of mail, additional images are available for viewing on an online dashboard. The USPS is reporting that up to 10,000 people per day are signing up for this service.

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Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

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Assessments for eInduction Program to begin in May

The United States Postal Service (USPS) announced at the recent Mailers Technical Advisory Committee (MTAC) meetings that assessments for errors above published thresholds for eInduction mailings will begin in May 2017. The assessments will be based on April 2017 mailing data, and the invoice reports will be issued on May 11, 2017. The assessment process will mirror the process currently in place for the Full-Service® assessments.

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USPS Proposes Changes to Address Quality Measurement and Assessment

The United States Postal Service® (USPS®) filed a Federal Register notice on February 27, 2017 requesting comments from interested parties on the revision to their pending proposal regarding a new measurement and assessment procedure for evaluating mailing address quality. This new procedure would impact mailers who enter eligible letter- and flat-size pieces of First-Class Mail® and USPS Marketing Mail® (formerly Standard Mail®) that meet the requirements for Basic or Full-Service®mailings. In addition, the USPS is proposing to extend free Address Change Service (ACS™) to mailers who enter qualifying mailpieces. Comments regarding the published notice are due on or before March 29, 2017.

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The Key to Postal Facility Identification

The United States Postal Service® (USPS®) has thousands of postal facilities across the country: Network Distribution Centers (NDC’s), Sectional Center Facilities (SCF’s), Area Distribution Centers (ADC’s), Destination Delivery Units (DDU’s), and recently the addition of what are called Service Hubs. These facilities often have names that are not reflective of their actual location. For example, one of the SCF’s in New Jersey is named Dominic V Daniels (a.k.a. DV Daniels), which can be confusing if you are not aware that this facility is located in Kearny NJ.

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Electronic submissions with shortage or spoilage

Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. There are lots of words to describe these pieces…pulls, deletes, mutes, rejects, spoils, shorts…sound familiar? Whatever you call them, these are pieces that get pulled from your mailings.

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Preparing For Postage Assessments

By now you are likely well aware that starting in November 2016 the United States Postal Service® (USPS®) plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. November is not all that far away, so it is a good idea for you to become familiar with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments.

What mailings are evaluated?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
Intelligent Mail Full-Service

– Move Update
– eInduction
– Seamless Acceptance

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Counting The Steps

You’ve probably heard the advice from fitness experts: count the steps you walk during the course of a day; the more steps you take, the better your fitness level will be. In fact, these experts encourage people to add steps to their daily routine in order to help increase fitness levels. This is definitely sound advice for your physical fitness, but what about the steps you take in your daily work processes? We’re not talking about footsteps here, but process steps. In that case, the total opposite is true: the fewer process steps you perform, the more productive you are – and this is especially true for routine, redundant tasks. We often hear from mailers who say that they only use electronic documentation (eDoc) for Full-Service mailings, and that they use hard copy for everything else because eDoc is not required. At first blush that may make sense, but the reality is that going back and forth between eDoc and hard copy is actually creating extra steps.

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