Intelligent Mail® barcodes: eDoc adds value to your mail

eDoc and Intelligent Mail barcodes are powerful technologies that take your mailings to an entirely new world – an electronic world that promises automation, less manual labor, more efficiency, and even better service from the USPS®. For example, Intelligent Mail barcodes increase visibility for your mailings to the USPS and when necessary, the Postal Service can quickly find and fix a missing or stuck pallet after it enters the mail stream.

Non-IMb mail is much harder and takes more time for the USPS to find and fix.  The Full-Service IMb on containers and handling units are like “license plates” that tell the Postal Service where the mail is at any point in the process. This enables the USPS to be more efficient and serve the mailer better. By creating eDoc and using IMb’s, you will be able to save time by communicating with the Postal Service in almost real-time to speed acceptance and verification, eliminate the need to print and provide hard copy postage statements, reduce manual labor, reduce paper storage costs, and access mailing transactions online 24/7.

eDoc and IMb’s are requirements for Intelligent Mail Full-Service, Seamless Acceptance, and eInduction which will in turn utilize these techniques to help standardize verification, acceptance, and payment processes for all the parties in the postal world. All of these technologies add value to your mail, create operational efficiencies and competitive
advantages. Adopt Intelligent Mail Full-Service today if you don’t want to be left behind in the electronic world. Instead of thinking of Full-Service as a requirement, you should embrace it as an innovative technology that will help you run a more successful business.

Seamless Acceptance

Intelligent Mail® Full-Service requires using unique Intelligent Mail barcodes on your mailpieces, handling units, and containers. It also requires you to transmit electronic documentation (eDoc) using the PostalOne!® system. Through these requirements, the Postal Service™ is taking one more step towards realizing a concept and implementing a system called Seamless Acceptance. This technology will help streamline and automate acceptance, verification, payment and induction of business mailings into the USPS® mail stream. By employing unique IMb’s on mail pieces, handling units, and containers, and by submitting eDoc to the Postal Service, you can locate and fix errors prior to the actual mailing. You will be able to improve address accuracy, mail preparation quality, validate correct postage, and track mail. Seamless Acceptance uses sample scanning at induction and Mail Processing Equipment (MPE) scans to evaluate mail quality, payment, and location. Currently, the Postal Service is conducting pilot tests for Seamless Acceptance by major mailers in New Jersey, Minnesota and Nebraska.

There are benefits to mailers of participating in Seamless Acceptance such as faster induction. There is also the potential of dramatic cost savings for the USPS. It is these cost savings that is going to drive very rapid adoption of Seamless Acceptance by larger mailers in 2014, whether they want to implement it or not. Mailers that are unable to accurately prepare and electronically document their mail will be subject to additional postage costs up to 30 days after the mailing takes place. It is important to understand what the USPS will be looking for and position yourself to meet Seamless requirements so you don’t have to worry about paying additional postage costs that you could otherwise avoid. By understanding and preparing for Seamless Acceptance you will be able to enjoy its benefits rather than having it become a financial burden.