USPS Proposes Move Update Price Change

The United States Postal Service® (USPS®) filed a request with the Postal Regulatory Commission (PRC) on June 30, 2017, for Move Update price and classification changes. The proposed implementation date for these changes is January 21, 2018. The proposal would increase the Move Update postage assessment for non-compliance from $0.07 to $0.08 per piece, change the Move Update verification method, correct erroneous information subjecting USPS Marketing Parcels to the Move Update requirement, and extend Full-Service® Address Change Service (ACS) to certain non-Full-Service mailpieces.

Read more: https://www.windowbook.com/Learning

FTP Package Shipment Transmissions Ending in August

Just another gentle reminder that the United States Postal Service® (USPS®) is eliminating the File Transfer Protocol (FTP) method for transmitting package shipment files to comply with recent audit findings, and to provide more secure data transmissions. FTP is currently one of the acceptable transmission methods for submitting shipment files to the Product Tracking and Reporting (PTR) and Electronic Verification System (eVS) systems, but this option will no longer be available effective August 31, 2017.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

The Intelligence of Intelligent Mail

Every day we see and experience more advances in technology: our lives are full of electronic gadgets that put all sorts of information at our fingertips. Smart people are taking advantage of this electronic “intelligence” to help them perform daily tasks more quickly and easily and to access data using just a click or scroll. The same is true in the mailing world: there are constant improvements to the way data is shared among partners in the supply chain and with the United States Postal Service (USPS).

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

New IMpb Compliance Assessments coming in July

The United States Postal Service® (USPS®) is implementing new Intelligent Mail® Package Barcode (IMpb) compliance assessments starting in July 2017. If you recall, back in January 2015 the USPS implemented a non-compliance fee of $.20 per package for package mailings not meeting the requirements for Intelligent Mail, such as having the IMpb on the packages. Starting in July– just a few months away! – those assessments will be extended to include the quality of those required elements.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Assessments for eInduction Program to begin in May

The United States Postal Service (USPS) announced at the recent Mailers Technical Advisory Committee (MTAC) meetings that assessments for errors above published thresholds for eInduction mailings will begin in May 2017. The assessments will be based on April 2017 mailing data, and the invoice reports will be issued on May 11, 2017. The assessment process will mirror the process currently in place for the Full-Service® assessments.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Share Mail

Just as you share electronic information with friends and colleagues via the internet, you can now do the same thing using the mail. Ah, but I need to pay postage to do that, you might say. Well, not any longer. The USPS® program Share Mail (formerly Alternate Postage) allows you to send letters and postcards to share valuable information, without affixing a stamp.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Picture Permit Imprint Indicia

Did you know that you can utilize the prime “real estate” on your mailpieces (where the postal indicia resides) to market your products and services? The United States Postal Service® (USPS®) introduced in 2012 a new service offering called Picture Permit Imprint Indicia. This service allows mailers to place business-themed images, such as logos, trademarked brands, photos or other images into the permit imprint (indicia) area. This is a great opportunity to better utilize this precious space on your mailpieces to help bring additional attention to your brand. The initial service offering was so popular that this service remains in place today.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

2017 Earned Value Promotion

The United States Postal Service® (USPS®) 2017 promotion and incentives program begins with the Earned Value Promotion, which runs from January 1 through June 30 of 2017. Registration for this promotion ended on December 31, 2016. The goal of this promotion is to slow the decline of First-Class Mail® volume, and specifically Business Reply Mail (BRM) and Courtesy Reply Mail (CRM). This promotion is offered to participants who use BRM and CRM enclosures. New for 2017 is the addition of Share Mail™ enclosures.  

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Preventing Undocumented Mailpieces

The USPS is planning to implement assessments starting in November 2016 (based on October 2016 data) for Full-Service errors over the published thresholds. One of the elements the USPS will be measuring is the quantity of your “undocumented” pieces. For many mailers the assessment for undocumented pieces could actually be the most expensive one they face because unlike some of the other assessments that are passed onto the respective mail owners, assessments for undocumented pieces will usually come right out the mail preparer’s pockets.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Guide to Postage Assessments

If you’ve been paying attention to previous e-Tips, our newsletters and webinars, you are likely well aware that the United States Postal Service® (USPS®) plans to implement assessments for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. Luckily, the USPS has postponed implementation of these assessments until later this year, but many mailers still have questions on just exactly how this assessment process is going to work. Well, you are in luck, because the USPS has just issued a new Guide to Postage Assessment on the RIBBS web site.

What mailings will be impacted?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
• Intelligent Mail Full-Service
• Move Update
• eInduction
• Seamless Acceptance

Any mailings that are evaluated by the USPS in these areas have the potential to be subject to additional postage assessments if mailings exceed the designated error thresholds. These thresholds vary for the individual validations performed by PostalOne!®, the results of which are available to mailers on the Mailer Scorecard. The evaluation results data are collected on a calendar-month basis, and it is the error threshold data for each calendar month that is subject to assessments. For example, the full-service program uses the submitted eDoc to verify the Mailer ID (MID) in a piece’s barcode. A MID error is logged for each piece in the mailing that fails this verification. When the number of MID errors exceeds the established threshold, the eDoc submitter will be assessed on those errors over the threshold for the calendar month. If the percentage of error is below the established threshold or if the additional postage due is less than $50, then no additional postage is assessed. If the percentage of error is above the established threshold, the additional postage due (the assessment) is calculated using the number of mailing pieces represented by the error percentage over the threshold for the calendar month. For example, if the error threshold is 2% and your error percentage is 3%, the assessment would apply to 1% of the mailpieces submitted during the calendar month of the evaluation. The amount of the assessment is based on the type of error, e.g., for Full-Service errors, it is loss of the Full-Service discounts. Using the same example as above, there would be a loss of the Full-Service discounts on 1% of the mailpieces for the calendar month.

Assessment Process
When there are errors above the established thresholds for a calendar month, the USPS will issue an Invoice Report via email notification for the assessment. This invoice report will be sent to the Verification Assessment Evaluator (VAE) designated for the PostalOne! account. That VAE is then responsible to review the invoice report and either make arrangements for payment of the assessment, or request a review by the USPS if the assessment is in dispute. The payment or the request for review must be made within 10 days of receipt of the email notification.

Preparing for Assessment
Mailers should be monitoring their Mailer Scorecard data NOW so that any problem areas can be addressed prior to the implementation date of the assessments. Also, mailers should be working on developing their procedures for handling the invoice reports, assessment payment and USPS review requests so that when this is all implemented, mailers will be able to handle these in a timely manner.

Resources

Window Book has many utilities available to assist mailers with Mailer Scorecard errors, such as our DAT-MAIL™ software, which allows users to make edits to the Mail.dat files to either prevent or correct errors. Also, our automated PostalOne! transmission utility, EDM10X™, which not only automates the transmissions, but its QuickFix capability allows for quick, easy correction of errors. And, we offer tailored consulting services, including on-site services, to help mailers better understand their Mailer Scorecard data and how to improve their scores.

Window Book’s newest smart postal solution, PostalWeb™, completes the PostalOne! automation circle by providing easy downloading of finalized PostalOne! postage statements directly to your servers, and includes options for email notifications and even emailing of these finalized postage statements! And now available: automatically download your barcoded confirmation pages!