The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective September 1, 2014, with a mandatory use date of September 30, 2014. The Labeling Lists affected are L001, L006, L007, L012 and L606. Please note that the format for the L006, L007 and L012 lists now have each ZIP Code™ listed individually in the first column. For label changes, the ZIP™ column will be followed by the change from/change to label names and an indicator as to whether or not that ZIP is being added to a new label or moved to another existing label. For adds and deletes, the new/old Column B label name will be listed for each ZIP.
The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab.
Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.
Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!
Time for change
The USPS provides for a transition period when these changes are announced, to allow software vendors time to update their software and for mailers to use up existing labels. During this period, the USPS encourages mailers to use the new Labeling List data as soon as possible, but it is acceptable to use the old Labeling List data until the mandatory date. In the case of this most recent update, the mandatory date is September 30, 2014.
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.
Automatic Postal Data Updates System
Window Book makes these updates easy for our clients by providing an automated method to update the Labeling List information into your Post-presort software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!
And if you think that’s cool – ask us about how we can automate the process of downloading and installing new MDR Client software from PostalOne!®
Window Book is here to help
Window Book’s industry-leading post-presort solution, DAT-MAIL™ can help you take advantage of these USPS incentive promotions. To schedule a free Mail Optimization Analysis, visit www.windowbook.com/MOA.