Labeling List Changes effective June 25, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective June 25, 2015, with an expiration date of August 31, 2015. The Labeling Lists affected are L001, L002, L005, L006, L007, L009, L010, L012, L201, and L606. The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab. This will direct you to the Facility Access and Shipment Tracking System (FAST) web site; from there you can choose Resources, then Label Lists File Download, then Label List Files.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Labeling List Changes Effective April 1, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective April 1, 2015, with an expiration date of May 31, 2015. The Labeling Lists affected are L001, L002, L003, L004, L005, L006, L007, L012, L201, L606, L607, and L801.
The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab. This will direct you to the Facility Access and Shipment Tracking System (FAST) web site, from there you can choose Resources, then Label Lists File Download, then Label List Files.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change

The USPS modified the frequency of these updates last fall from quarterly to monthly. What this means for mailers is that Labeling Lists are now effective for a period of only two months. While these updates have always been important to insure proper direction of the mail, keeping up to date is now more critical than ever. Gone are the days when mailers could perform their postal presort process months in advance. Due to this change, the maximum advance time for the presort process is 60 days, and in reality probably less than that to accommodate production schedule fluctuations.
The scheduled and actual induction dates (mailing dates) also become much more critical as a result of this change. These dates are what is used by the USPS to determine if valid Labeling Lists have been used to process the mailing.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
Window Book makes these updates easy for our clients by providing an automated method to update the Labeling List information into your Post-presort software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

And if you think that’s cool – ask us about how we can automate the process of downloading and installing new MDR Client software from PostalOne!®

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Labeling List Changes Effective March 1, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective March 1, 2015, with an expiration date of April 30, 2015. The Labeling Lists affected are L001, L006, L007, L012, and L606. The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change
The USPS modified the frequency of these updates last fall from quarterly to monthly. What this means for mailers is that Labeling Lists are now effective for a period of only two months. While these updates have always been important to insure proper direction of the mail, keeping up to date is now more critical than ever. Gone are the days when mailers could perform their postal presort process months in advance. Due to this change, the maximum advance time for the presort process is 60 days, and in reality probably less than that to accommodate production schedule fluctuations.
The scheduled and actual induction dates (mailing dates) also become much more critical as a result of this change. These dates are what is used by the USPS to determine if valid Labeling Lists have been used to process the mailing.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
Window Book makes these updates easy for our clients by providing an automated method to update the Labeling List information into your Post-presort software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

And if you think that’s cool – ask us about how we can automate the process of downloading and installing new MDR Client software from PostalOne!®

Labeling List Changes Effective February 1, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective February 1, 2015, with an expiration date of March 31, 2015. The Labeling Lists affected are L001, L006, L007, L012, and L606.
The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change
The USPS modified the frequency of these updates last fall from quarterly to monthly. What this means for mailers is that Labeling Lists are now effective for a period of only two months. While these updates have always been important to insure proper direction of the mail, keeping up to date is now more critical than ever. Gone are the days when mailers could perform their postal presort process months in advance. Due to this change, the maximum advance time for the presort process is 60 days, and in reality probably less than that to accommodate production schedule fluctuations.
The scheduled and actual induction dates (mailing dates) also become much more critical as a result of this change. These dates are what is used by the USPS to determine if valid Labeling Lists have been used to process the mailing.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
Window Book makes these updates easy for our clients by providing an automated method to update the Labeling List information into your Post-presort software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

Critical Alert UPDATE!: USPS Destination Data Update Issues

As we told you earlier, there have been some major issues over the last few weeks with the labeling list and drop ship data that USPS® issued in June for July consumption.

This weekend, the USPS provided another update to July’s labeling list and drop ship data that corrected the issues we reported late last week.

If you have been delaying updating your destination files due to these issues, the data in the files from the USPS is now considered accurate and you should go ahead with updating your destination data files.

Reason #212 to use our
Automatic Postal Data Updates System

As you may have heard from us in the past, Window Book has an automated method to update all of these data files into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for these data file updates, nor do you have to perform manual downloads because it will automatically be taken care of for you. No matter how many times the USPS updates the data – we always validate it before making it available. You can just set it and forget it!

USPS Destination Data Update Issues

Back in June of this year, the United States Postal Service® (USPS®) planned to implement an increase in the frequency of the updates to several critical destination data files; to monthly from the previous quarterly update schedule. Due to the postponement of the planned July 13, 2014 PostalOne! release to August 24, 2013, the USPS also decided to postpone implementing the monthly updates until September.

What you may NOT be aware of is that there have been some major issues over the last few weeks with the labeling list and drop ship data that USPS issued in June for July consumption.

The USPS recently provided an update to July’s labeling list and drop ship data that corrected these issues, but unfortunately another problem was found with the expire dates in the data. The USPS is aware of this situation and its urgency to the mailing industry. We are hopeful that the USPS will make the necessary corrections to these data files and get them posted for the mailing industry as soon as possible.

As soon as this data is fixed and an update is provided by the USPS, Window Book and other software vendors, will process it and make it available to software users. In the interim, you may receive automated notifications that the destination data files are getting ready to expire. Normally we would not encourage software users to ignore these alerts, but in this case there are no updated files to access until the USPS publishes the corrected data files.

Reason #212 to use our Automatic Postal Data Updates System
As you may have heard from us in the past, Window Book has an automated method to update all of these data files into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for these data file updates, nor do you have to perform manual downloads because it will automatically be taken care of for you. No matter how many times the USPS updates the data – we always validate it before making it available. You can just set it and forget it!