Participating in USPS Promotions

As we have mentioned earlier, the USPS is offering six promotion programs for calendar year 2017; these promotions offer postage discounts for eligible mailings. Virtually all of the USPS Promotions and Incentives programs require that mailings be submitted electronically into PostalOne!. This requirement (along with other requirements) means that we often get questions from mailers regarding what specific data needs to be in the Mail.dat® files to claim the incentives, or, how to troubleshoot issues when submitting these files to PostalOne.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Don’t Forget – PostalOne!® Mandatory Software Update This Weekend

The United States Postal Service® (USPS®) is issuing a mandatory software update for the PostalOne! production system this weekend. This update will be implemented on Sunday, March 26, 2017. The PostalOne! Production (PROD) system will not be available during this update process, on Sunday morning March 26, 2017 between 2:00 a.m. and 10:00 a.m. CT. PostalOne! will then be updating the Test Environment for Mailers (TEM) on Monday, March 27, 2017 and TEM will be unavailable during that update period.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

USPS Price Changes Took Effect Over the Weekend

The United States Postal Service® (USPS®) 2017 price changes took effect on Sunday, January 22, 2017. These price changes impact virtually all classes of mail and processing categories in both the competitive and market dominant services. The PostalOne! production system was updated to support the pricing changes on Sunday, January 8, 2017. At that time, the new Mail.dat® client download for the Production Environment became version 45.0.0.0_PROD; all previous versions of the Mail.dat client were expired. Details of the changes for this update may be found on the USPS RIBBS® web site for the 45.0.0.0 Release Notes.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Don’t Forget – PostalOne Mandatory Software Update This Weekend

The United States Postal Service® (USPS®) is issuing a mandatory software update for the PostalOne! production system this weekend. This update will be implemented on Sunday, January 8, 2017. The PostalOne! Production (PROD) system will not be available during this update process, on Sunday morning January 8, 2017 between 12:00 a.m. and 10:00 a.m. CT. PostalOne! will then be updating the Test Environment for Mailers (TEM) on Monday, January 9, 2017 and TEM will be unavailable during that update period, from 6:00 am to 4:00 pm CT.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

The Key to Postal Facility Identification

The United States Postal Service® (USPS®) has thousands of postal facilities across the country: Network Distribution Centers (NDC’s), Sectional Center Facilities (SCF’s), Area Distribution Centers (ADC’s), Destination Delivery Units (DDU’s), and recently the addition of what are called Service Hubs. These facilities often have names that are not reflective of their actual location. For example, one of the SCF’s in New Jersey is named Dominic V Daniels (a.k.a. DV Daniels), which can be confusing if you are not aware that this facility is located in Kearny NJ.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Preventing Undocumented Mailpieces

The USPS is planning to implement assessments starting in November 2016 (based on October 2016 data) for Full-Service errors over the published thresholds. One of the elements the USPS will be measuring is the quantity of your “undocumented” pieces. For many mailers the assessment for undocumented pieces could actually be the most expensive one they face because unlike some of the other assessments that are passed onto the respective mail owners, assessments for undocumented pieces will usually come right out the mail preparer’s pockets.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Electronic submissions with shortage or spoilage

Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. There are lots of words to describe these pieces…pulls, deletes, mutes, rejects, spoils, shorts…sound familiar? Whatever you call them, these are pieces that get pulled from your mailings.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

PostalOne! Mandatory Software Update

The United States Postal Service® (USPS® ) issued a mandatory software update for the PostalOne! production system. This update was implemented on Sunday, August 14, 2016. PostalOne! updated the Test Environment for Mailers (TEM) on Monday, August 15, 2016, from 6:00 am to 3:00 pm CT. The TEM environment will not be available during this time. The new Mail.dat® client download for the Production Environment will be version 44.0.0.0_PROD; all previous versions of the Mail.dat client will expire.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Counting The Steps

You’ve probably heard the advice from fitness experts: count the steps you walk during the course of a day; the more steps you take, the better your fitness level will be. In fact, these experts encourage people to add steps to their daily routine in order to help increase fitness levels. This is definitely sound advice for your physical fitness, but what about the steps you take in your daily work processes? We’re not talking about footsteps here, but process steps. In that case, the total opposite is true: the fewer process steps you perform, the more productive you are – and this is especially true for routine, redundant tasks. We often hear from mailers who say that they only use electronic documentation (eDoc) for Full-Service mailings, and that they use hard copy for everything else because eDoc is not required. At first blush that may make sense, but the reality is that going back and forth between eDoc and hard copy is actually creating extra steps.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips