Barcode Uniqueness on Trays, Sacks, and Pallets

One of the areas that we often receive questions on is the management of the uniqueness of the Intelligent Mail® barcodes on the tags for trays, sacks and pallets. Managing the uniqueness for these barcodes can be a challenge, particularly if you have a number of different mail processing workflows. Two keys to success with managing this uniqueness is to remember that: the barcodes must maintain uniqueness for a period of at least 45 days after the mailing date, and that each and every method you use for generating these barcodes needs to be included in your uniqueness management process.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Managing Barcode Uniqueness on Trays, Sacks, and Pallets

As mailers prepare for the USPS® postage assessments that begin in November, one of the areas that mailers may struggle with is the uniqueness of the Intelligent Mail® barcodes on the tags for trays, sacks and pallets. Managing the uniqueness for these barcodes can be a challenge, particularly if you have a number of different mail processing workflows. The key is to remember that the barcodes must maintain uniqueness for a period of at least 45 days after the mailing date, and that each and every method you use for generating these barcodes needs to be included in your uniqueness management process.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Preparing Pallets for Full-Service®

We frequently receive questions on this topic because mailers are often confused about when (or if), trays and sacks need to be placed onto pallets or other containers such as APC’s or Gaylords for Full-Service mail. Luckily, the United States Postal Service® (USPS®) has recently updated a fact sheet intended to offer guidance to mailers on Full-Service palletization.

Is palletization required for Full-Service?
The short answer is NO. Mailings of loose sacks and trays may be submitted at Full-Service prices as long as all the requirements for Full-Service participation are met. However, if these loose handling units are placed on or into any type of container, that container does need to have pallet placards affixed to the outside of the container, and that placard must be printed with a unique Intelligent Mail® Container barcode. The updated fact sheet from the USPS provides more detail regarding when these loose handling units MUST be placed on or in a container and placarded. These requirements vary by class and processing category of mail.

First-Class Mail®
Pallet preparation and placarding is required for First-Class mail in these scenarios:
• There is 72 feet of tray mail or 24 flat tubs of mail or more
• The mail within the container is prepared according to a labeling list destination and there is at least 48 feet of letter trays or 16 flat tubs or more
• The mailer has an active Customer Supplier Agreement (CSA) in place
• The pallet is flagged in your eDoc as participating in the eInduction program

Pallet preparation and placarding is NOT required – although it is preferred – in these scenarios:
• There is less than 72 feet of trays or 24 flat tubs of mail
• The mail within the container is NOT prepared according to a labeling list destination and there is at least 48 feet of letter trays or 16 flat tubs or more
• The pallet is NOT flagged in your eDoc as participating in the eInduction program

Periodicals, Standard Mail® and Bound Printed Matter

Pallet preparation and placarding is required in these scenarios:
• The mail is equal to or greater than 500 pounds of bundles/sacks or 72 feet of tray mail or 24 flat tubs of mail
• The pallet is flagged in your eDoc as participating in the eInduction program

OR

• The pallet is prepared according to a labeling list destination and is:
-Under 500 pounds of flats entered directly at a DDU
-Between 100 and 249 pounds of bundles/sacks or 12 feet of trays entered at a destination NDC, ASF, ADC or SCF
-Between 250 and 499 pounds of bundles/sacks or 36 feet of trays
-Flagged in eDoc as participating in the eInduction program

Pallet preparation and placarding is NOT required – although it is preferred – in these scenarios:
• The mail is less than 500 pounds of bundles/sacks or 72 feet of trays or 24 flat tubs AND mail within the pallet is not prepared according to a labeling list destination
• The pallet is NOT flagged in your eDoc as participating in the eInduction program

Resources
The updated fact sheet from the USPS is available on the RIBBS web site. Window Book has many utilities available to assist mailers with palletization, including barcoded placards, such as our DAT-MAIL™ software.

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