USPS Files for 2017 Price Adjustments

Last week the United States Postal Service® (USPS®) filed a case with the Postal Regulatory Commission (PRC) for a proposed price adjustment for all classes of mail. This price adjustment, if approved by the PRC, will be implemented on January 22, 2017. The USPS earlier this year filed for, and received, PRC approval for six promotions for the 2017 calendar year. These promotions will be implemented starting January 1, 2017 and then continue throughout the calendar year.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Are YOU Ready For Postage Assessments?

In just one short month from now, we hope you are not of those that receive a hefty invoice from the United States Postal Service (USPS). Why? Because starting in November 2016, the USPS plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail Full-Service, eInduction, Seamless Acceptance and more. You need to become familiar NOW with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments. Do not wait until you get that invoice!

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Preparing For Postage Assessments

By now you are likely well aware that starting in November 2016 the United States Postal Service® (USPS®) plans to implement assessments (based on October 2016 data) for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. November is not all that far away, so it is a good idea for you to become familiar with what these assessments involve, how they will work, and what you can do to try to minimize any potential assessments.

What mailings are evaluated?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
Intelligent Mail Full-Service

– Move Update
– eInduction
– Seamless Acceptance

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

MIDs, CRIDs and NPAs

Doesn’t it seem like we need a glossary to keep track of all the United States Postal Service® (USPS®) abbreviations and acronyms? Just when you think you are up to speed on all the acronyms, new ones appear. This week’s topic is not about any new acronyms, but it is about some really, really critical ones – especially with the postage assessments being implemented coming up in October.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Guide to Postage Assessments

If you’ve been paying attention to previous e-Tips, our newsletters and webinars, you are likely well aware that the United States Postal Service® (USPS®) plans to implement assessments for non-compliance with the requirements for a number of USPS initiatives such as Intelligent Mail® Full-Service, eInduction, Seamless Acceptance and more. Luckily, the USPS has postponed implementation of these assessments until later this year, but many mailers still have questions on just exactly how this assessment process is going to work. Well, you are in luck, because the USPS has just issued a new Guide to Postage Assessment on the RIBBS web site.

What mailings will be impacted?

There are four areas of USPS validation that will be impacted by the implementation of these postage assessments:
• Intelligent Mail Full-Service
• Move Update
• eInduction
• Seamless Acceptance

Any mailings that are evaluated by the USPS in these areas have the potential to be subject to additional postage assessments if mailings exceed the designated error thresholds. These thresholds vary for the individual validations performed by PostalOne!®, the results of which are available to mailers on the Mailer Scorecard. The evaluation results data are collected on a calendar-month basis, and it is the error threshold data for each calendar month that is subject to assessments. For example, the full-service program uses the submitted eDoc to verify the Mailer ID (MID) in a piece’s barcode. A MID error is logged for each piece in the mailing that fails this verification. When the number of MID errors exceeds the established threshold, the eDoc submitter will be assessed on those errors over the threshold for the calendar month. If the percentage of error is below the established threshold or if the additional postage due is less than $50, then no additional postage is assessed. If the percentage of error is above the established threshold, the additional postage due (the assessment) is calculated using the number of mailing pieces represented by the error percentage over the threshold for the calendar month. For example, if the error threshold is 2% and your error percentage is 3%, the assessment would apply to 1% of the mailpieces submitted during the calendar month of the evaluation. The amount of the assessment is based on the type of error, e.g., for Full-Service errors, it is loss of the Full-Service discounts. Using the same example as above, there would be a loss of the Full-Service discounts on 1% of the mailpieces for the calendar month.

Assessment Process
When there are errors above the established thresholds for a calendar month, the USPS will issue an Invoice Report via email notification for the assessment. This invoice report will be sent to the Verification Assessment Evaluator (VAE) designated for the PostalOne! account. That VAE is then responsible to review the invoice report and either make arrangements for payment of the assessment, or request a review by the USPS if the assessment is in dispute. The payment or the request for review must be made within 10 days of receipt of the email notification.

Preparing for Assessment
Mailers should be monitoring their Mailer Scorecard data NOW so that any problem areas can be addressed prior to the implementation date of the assessments. Also, mailers should be working on developing their procedures for handling the invoice reports, assessment payment and USPS review requests so that when this is all implemented, mailers will be able to handle these in a timely manner.

Resources

Window Book has many utilities available to assist mailers with Mailer Scorecard errors, such as our DAT-MAIL™ software, which allows users to make edits to the Mail.dat files to either prevent or correct errors. Also, our automated PostalOne! transmission utility, EDM10X™, which not only automates the transmissions, but its QuickFix capability allows for quick, easy correction of errors. And, we offer tailored consulting services, including on-site services, to help mailers better understand their Mailer Scorecard data and how to improve their scores.

Window Book’s newest smart postal solution, PostalWeb™, completes the PostalOne! automation circle by providing easy downloading of finalized PostalOne! postage statements directly to your servers, and includes options for email notifications and even emailing of these finalized postage statements! And now available: automatically download your barcoded confirmation pages!

Complimentary Webinar: USPS Changes for Fall 2014

More changes are coming for the rest of 2014. Do you know what they are?

Even though the USPS® has deferred the requirement for Full-Service, the USPS is making this a requirement for participation and eligibility in many programs. There are postage statement changes coming up, back-to-back mandatory PostalOne! updates, Mail.dat and Mail.XML specification changes, changes in Mail Owner postage statement display data, changes in nonprofit authorization number linkage, potential Seamless Acceptance postage penalties…are you prepared for all of this change?

Join Window Book for a timely, informative webinar on the many postal changes coming up this fall that you may NOT be aware of. Don’t miss this one!

Title: USPS Changes for Fall 2014
Date: Wednesday, August 13, 2014
Time: 1:00 PM – 2:00 PM EDT

Reserve your seat now for this complimentary webinar:
https://www1.gotomeeting.com/register/531086304

U.S. Postal Service expects busiest mailing, delivery days next week

December 12

By Amy Renee Leiker
The Wichita Eagle

U.S. postal workers already shoveling through an avalanche of greeting cards, letters and packages destined for homes this holiday season are expected to process about 600 million pieces of mail Dec. 16, the busiest mailing day projected this year.

About 780,000 pieces of that Christmas cheer will make its way through the Wichita Processing and Distribution Center, 7117 W. Harry, Wichita postal officials say – nearly three times the volume of newly postmarked mail handled on a typical day.

Read more here:

Via:  Kansascity.com

Seamless Acceptance

Intelligent Mail® Full-Service requires using unique Intelligent Mail barcodes on your mailpieces, handling units, and containers. It also requires you to transmit electronic documentation (eDoc) using the PostalOne!® system. Through these requirements, the Postal Service™ is taking one more step towards realizing a concept and implementing a system called Seamless Acceptance. This technology will help streamline and automate acceptance, verification, payment and induction of business mailings into the USPS® mail stream. By employing unique IMb’s on mail pieces, handling units, and containers, and by submitting eDoc to the Postal Service, you can locate and fix errors prior to the actual mailing. You will be able to improve address accuracy, mail preparation quality, validate correct postage, and track mail. Seamless Acceptance uses sample scanning at induction and Mail Processing Equipment (MPE) scans to evaluate mail quality, payment, and location. Currently, the Postal Service is conducting pilot tests for Seamless Acceptance by major mailers in New Jersey, Minnesota and Nebraska.

There are benefits to mailers of participating in Seamless Acceptance such as faster induction. There is also the potential of dramatic cost savings for the USPS. It is these cost savings that is going to drive very rapid adoption of Seamless Acceptance by larger mailers in 2014, whether they want to implement it or not. Mailers that are unable to accurately prepare and electronically document their mail will be subject to additional postage costs up to 30 days after the mailing takes place. It is important to understand what the USPS will be looking for and position yourself to meet Seamless requirements so you don’t have to worry about paying additional postage costs that you could otherwise avoid. By understanding and preparing for Seamless Acceptance you will be able to enjoy its benefits rather than having it become a financial burden.