FTP Package Shipment Transmissions Ending in August

Just another gentle reminder that the United States Postal Service® (USPS®) is eliminating the File Transfer Protocol (FTP) method for transmitting package shipment files to comply with recent audit findings, and to provide more secure data transmissions. FTP is currently one of the acceptable transmission methods for submitting shipment files to the Product Tracking and Reporting (PTR) and Electronic Verification System (eVS) systems, but this option will no longer be available effective August 31, 2017.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

The Key to Postal Facility Identification

The United States Postal Service® (USPS®) has thousands of postal facilities across the country: Network Distribution Centers (NDC’s), Sectional Center Facilities (SCF’s), Area Distribution Centers (ADC’s), Destination Delivery Units (DDU’s), and recently the addition of what are called Service Hubs. These facilities often have names that are not reflective of their actual location. For example, one of the SCF’s in New Jersey is named Dominic V Daniels (a.k.a. DV Daniels), which can be confusing if you are not aware that this facility is located in Kearny NJ.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Happy Holidays All Year Long

It’s the time of year when we get caught up in the excitement of the year-end holidays: Thanksgiving, Christmas, Hanukkah, Kwanza, New Year – whatever form the festivities take. However, there are locations in the U.S where, by virtue of the city name, it is holiday time all year long!

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Postal Industry News from Window Book

Download your FREE July eNewsletter from Window Book with lots of new postal information that will keep you up to date on the latest trends in the mailing and shipping industry.

http://www.windowbook.com/Learning/Postal-Industry-News

Window Book’s monthly eNewsletter is tailored specifically for postal industry professionals just like you. Our intent is to bring you cutting edge information along with some lighter fare for your entertainment.

 

 

 

Get the Best Practices and Solutions in the Postal Industry from Window Book’s Complimentary Educational Webinars

If you have robust software systems with smart Postal solutions, you can get your jobs done much faster, reduce manual labor, and have various ways to reduce postage and operational expenses as well as getting postage discounts.

For those people who are just starting out – or who are considering upgrading their current software systems, attending our Webinars is a great way to get free educational information to help them make the best decisions for their business.

Visit http://www.windowbook.com/webinars to view and register for all of Window Book’s upcoming webinars.

Penelope D., a recent Webinar attendee, commented, “I’m impressed with Window Book’s commitment to education – I don’t know where else I would go to find such information. Please continue to keep us informed about these significant pending changes….”

Window Book’s webinars are presented by their in-house Postal specialists who, combined, have well over 100 years of Postal knowledge and mailing expertise, and guest speakers with expertise in various fields. Window Book is proud to have industry specialists on staff who have had hands-on experience at lettershops, print shops, transportation and logistics companies, and the U.S. Postal Service.

PMOD: Drop Ship the Priority Way

Have you ever wanted to drop ship your mail to additional entry points, but you just didn’t have enough volume to fill a truck or even enough to send to a consolidator? Did you ever wonder what to do with those last few residual sacks or trays from a larger mailing that you are drop shipping using your normal methods? Do you have pesky mail delivery complaints in certain areas of the country? How about wanting to improve the delivery time for your Standard Mail, but not being able to afford bumping it up to First-Class Mail®? If you have ever pondered any of these questions, Priority Mail Open and Distribute (PMOD) just might be the answer you’re looking for.

What is PMOD?
Priority Mail® Open and Distribute is a USPS® service offering that provides an alternate method of transporting drop-shipped mail. Rather than using traditional transport methods (truck, rail, airfreight, etc.) for drop shipping, this service allows mailers to use the expedited delivery service offered by Priority Express or Priority Mail to transport the smaller volume mail to additional postal entry points. Mailers can place their prepared mail sacks or trays into special PMOD sacks or tray boxes, and tag these sacks or tray boxes with special PMOD tags. These tags indicate to the USPS that the mail inside the sacks or tray boxes is drop ship mail, and that it needs to be opened and then distributed as it would normally be processed, hence the name “open and distribute.”

Why use PMOD?
Drop shipping mail can result in some nice postage discounts, or it can be an effective way to better control the in-home delivery time of mailings. But some mailings just don’t lend themselves to the more traditional methods of transporting drop-shipped mail from the original entry point to the destination entry post offices. Drop shipping traditionally involves the use of over-the-road or rail transportation to get the mail closer to the destination point. It works very well for many types of mailings, but smaller mailings make it tougher to take advantage of drop shipping benefits without paying high minimum charges to logistics providers. Since Priority Express has next day delivery service and Priority Mail has 2- to 3-day delivery service, PMOD can be a very quick way to transport the mail to the additional entry points. This is ideal for time-sensitive mail or for delivery trouble spots.

Uses for PMOD
Some typical users of PMOD are small volume mailers, who just do not consistently have enough mail volume to meet the minimum shipment requirements of most logistics providers. Another common use is a mailer sending time-sensitive mailings that just doesn’t have the budget for First-Class Mail prices. This type of mail can be prepared and paid for at Standard Mail prices, but using PMOD drop shipping can closely approximate the delivery service of First-Class Mail at a much lower price. Mailers who experience repetitive delivery delays to more remote areas, such as Alaska or Hawaii, often use PMOD for this mail to help improve delivery times. The same is true for Periodicals mail that encounters subscriber delivery complaints to certain geographic areas. Using PMOD for these cities can help eliminate those subscriber complaints. Even large mailings that use traditional drop ship methods use PMOD to handle those remaining few sacks or trays that would normally get entered at the origin.

Resources
The USPS provides many resources for PMOD information, including both Priority Mail Express and Priority Mail options. Window Book offers our DAT-MAIL™ post-presort software solution, with its PMOD export option, along with our Postal Package Partner™ solution to generate the special PMOD labels and tags. These solutions can make using this USPS service very quick and easy. We can even analyze your mailing files to determine how PMOD can benefit your mailing operation.

Window Book is here to help
Window Book is currently celebrating its 26th year helping clients manage their operations more profitably. Why should you talk to Window Book? Because we help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to Make More Money. Are you Keeping Up With Your Competition? Learn the KEY Shifts You Can Make… We Can Help YOU in Ways No Other Company Can! Call and talk with a Postal Expert Now

 

Color Print in First-Class Mail Transactions Promotion and Emerging Technology Promotion

2014 USPS Mailing Promotions Registration Starts June 15

Mailers and mail service providers can register via the Business Customer Gateway (https://gateway.usps.com).  Please note that participants are required to register for each promotion separately.

The Color Print in First-Class Mail Transactions promotion provides an upfront 2% postage discount to mailers who use dynamic/variable color print for marketing and consumer messages on their bills and statements to create a greater connection and response from consumers.

The goal of this promotion is to grow the value of First-Class Mail and encourage mailers to invest in color print technology.

The Emerging Technology promotion provides an upfront 2% discount to mailers who include “enhanced” augmented reality or Near Field Communication on or in their mailpieces.

The goal of this promotion is to encourage mailers to adopt and invest in new technologies that can be integrated into their mailing campaigns

Questions? Contact FCMColorPromotion@usps.gov or EmergingTechPromo@usps.gov

Hot Rods Forever Stamps

Limited-Edition on Sale at Post Offices Today

ORK, PA — Today, the U.S. Postal Service celebrates the fast, powerful vehicles thrill-seeking enthusiasts have been modifying for nearly a century by dedicating the limited-edition Hot Rods Forever Stamps. The stamps depict two 1932 Ford “Deuce” roadsters — a black ’32 Ford with orange flames running down the car’s body — and a red ’32 Ford.

The first-day-of-issue dedication ceremony took place at the National Street Rod Association (NSRA) Street Rod Nationals East Plusat the York Expo Center in York, PA. Available in booklets of 20 stamps, customers may purchase the stamps at usps.com/stamps, at 800-STAMP24 (800-782-6724) or at Post Offices nationwide and on eBay at ebay.com/stamps.

“These Hot Rods stamps mark the beginning of America’s fascination with customizing fast cars,” said Postmaster General Patrick Donahoe in dedicating the stamps. “And they’re just as popular today as they were decades ago. Just like the cars they celebrate, these stamps are timeless in that they’re good for mailing First-Class letters anytime in the future.” Read more.

Via USPS.com

Hot Rods Forever stamp

Labeling List changes: Frequency for USPS Data Updates moves to monthly

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective July 1, 2014, with a mandatory use date of August 1, 2014. The Labeling Lists affected are L001, L011, L012, and L606.

The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code™ prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year, and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change
The USPS provides for a transition period when these changes are announced, to allow software vendors time to update their software and for mailers to use up existing labels. During this period, the USPS encourages mailers to use the new Labeling List data as soon as possible, but it is acceptable to use the old Labeling List data until the mandatory date. In the case of this most recent update, the mandatory date is August 1, 2014.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
As luck would have it, Window Book has an automated method to update the Labeling List information into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

PostalOne!® Release 38.0 Postponed

PostalOne!®Release 38.0 Postponed – The PostalOne!®Release 38.0, scheduled for July 2014 has been delayed until August 2014 with an implementation date of September 7, 2014.  Reference the release notes posted on RIBBS under Major/Minor Release/August/September 2014 Releaseto understand the functionality being deployed and what functionality will be available August 24 versus September 7, 2014.

Beginning August 24, mailers will be able to submit files with new specifications for mail.dat 14-2 and mail.XML 16.

PostalOneHelp Desk
United States Postal Service
225 N Humphrey Blvd STE 501
Memphis, TN 38188-1001
tel: 800.522.9085