Causes and Prevention of Undocumented Mailpieces

As more mailers participate in the United States Postal Service (USPS) Seamless Acceptance program, the topic of undocumented mailpieces is worthy of review. For many mailers any assessments for undocumented pieces could be the most expensive ones they face. Unlike some of the other assessments that are passed onto the respective mail owners, assessments for undocumented pieces will usually come right out the mail preparer’s pockets.

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Don’t Forget! – PostalOne!® Mandatory Software Update This Weekend

The USPS® is issuing a MANDATORY software update for the PostalOne! production system this weekend. This update will be implemented on Sunday, January 7, 2018. The PostalOne! Production (PROD) system will not be available during this update process, on Sunday morning January 7, 2018 from 12:01 AM to 10:00 AM CT. PostalOne! will then be updating the Test Environment for Mailers (TEM) on Monday, January 8, 2018 from 9:00 AM to 12:00 Noon CT and TEM will be unavailable during that update period.

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Enterprise Payment System

The United States Postal Service® (USPS®) is providing mailers a means to pay for postal products and services through a single account, called the Enterprise Payment Account (EPA). The USPS has offered centralized payment systems in the past, such as Centralized Account Processing System (CAPS), but these are now being transitioned into the more modern Enterprise Payment System. The beauty of this system is that mailers may now manage all their payments for virtually any type of postal product or service online, and through a single account.

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PRC Approves 2018 Price Adjustments

The United States Postal Service® (USPS®) filed a case back in October with the Postal Regulatory Commission (PRC) for a proposed price adjustment for all classes of mail. This price adjustment, if approved by the PRC, will be implemented on January 21, 2018. The PRC issued a notification that it has approved the proposed price changes for both competitive products and for the market dominant (non-competitive) products.

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Why Aren’t You Using eInduction?

The USPS program eInduction has been around since 2013, but we continue to see many mailers who are still not taking advantage of it. eInduction is intended to replace the old hard copy PS Forms 8125 and 8017 clearance documents used for drop shipments of origin and destination mail – part of the continuing effort by the USPS to convert hard copy postal documentation into eDoc. Since the program began, the USPS has equipped acceptance facilities with scanners, which scan the container barcodes to ascertain that the containers have been properly verified and paid for at the origin post office. eInduction may be used for any drop ship entry facility, even if they are not yet equipped with these scanners. Mailers can even use it for origin mail.

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Mail Anywhere 101

The USPS® offers the Mail Anywhere program as an added benefit for Full-Service® customers, allowing them to use a single permit to present Full-Service or mixed Full-Service mailings at any Business Mail Acceptance site. Not only does this greatly simplify permit management, but it also saves permit application and renewal fees for customers who mail at numerous locations. We continue to receive a lot of questions regarding participation and mail preparation under this program, so thought it appropriate to provide a Mail Anywhere primer as this week’s e-Tip.

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Following the PostalOne! Contingency Plan

Ack! The dreaded message comes in: PostalOne! is down! Do the people in your mailing operation know what to do? It has been a while since there has been an extended PostalOne! outage like there was earlier this week. As such, it is likely that this recent PostalOne! outage caught you off-guard. Were you wondering how you were going to process your mailings and not lose Full-Service discounts? Did you struggle trying to figure out how to properly process your mailings without being able to upload files to PostalOne!? If so, you are not alone.

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Don’t Forget – PostalOne! Mandatory Software Update This Weekend

The United States Postal Service (USPS) is issuing a mandatory software update for the PostalOne! production system this weekend. This update will be implemented on Sunday, August 20, 2017. The PostalOne! Production (PROD) system will not be available during this update process, on Sunday morning August 20, 2017. PostalOne! will then be updating the Test Environment for Mailers (TEM) on Monday, August 21, 2017 and TEM will be unavailable during that update period.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Don’t Forget! PostalOne!® Mandatory Software Update This Weekend

The United States Postal Service® (USPS®) is issuing a mandatory software update for the PostalOne! production system this weekend. This update will be implemented on Sunday, June 25, 2017. The PostalOne! Production (PROD) system will not be available during this update process, on Sunday morning June 25, 2017. PostalOne! will then be updating the Test Environment for Mailers (TEM) on Monday, June 26, 2017 and TEM will be unavailable during that update period.

Read more: https://www.windowbook.com/Learning/Postal-Concierge-E-tips

Processing shortage or spoilage in eDoc

A frequent question we receive from mailers regards how to properly report spoilage or shortage when submitting files to PostalOne!® There are a multitude of reasons why mailers need to report spoilage or shortage: perhaps some of the mailpieces get damaged during processing, or you may run out of some of the mailpiece components before the job is finished. We’ve all heard the saying “stuff happens” (paraphrased here of course!). Mailpiece production and mailing processes are essentially manufacturing processes, and regardless of the quality assurance procedures you have in place, it is almost inevitable that some pieces need to get removed from the mailing. Whatever term you use to call these pieces…pulls, deletes, mutes, rejects, spoils, shorts…these are pieces that get pulled from your mailings for any number of reasons. Mailers likely already have procedures in place to handle this from a manufacturing perspective, but what about making the adjustments to report these types of spoilages or shortages in your eDoc submissions to PostalOne!?

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