An Important Set of Keys

We all have keys to lock and unlock our homes, offices, vehicles and other critical items in our lives. What then, you may ask, do keys have to do with mailing? To aid in the proper identification of postal facilities, particularly in eDoc, the USPS has assigned unique identification codes, called Locale Keys, to each postal processing and delivery facility. This allows for very precise identification of the postal facilities that mailers are using for their origin entry and for any additional entry points at which mail is entered.

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Where Is Your Mail Headed?

Mail Service Providers (MSP’s) spend a lot of time and money making sure that mailings are addressed and presorted properly. They also check that their mailing facilities have bundled and trayed/sacked the mail according to postal regulations. Finally, MSP’s understand the need to be sure mail is palletized properly, all the tray/sack/pallet tags are correct, and that mail was shipped to the correct entry points. Or was it?!

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Barcode Uniqueness on Trays, Sacks, and Pallets

One of the areas that we often receive questions on is the management of the uniqueness of the Intelligent Mail® barcodes on the tags for trays, sacks and pallets. Managing the uniqueness for these barcodes can be a challenge, particularly if you have a number of different mail processing workflows. Two keys to success with managing this uniqueness is to remember that: the barcodes must maintain uniqueness for a period of at least 45 days after the mailing date, and that each and every method you use for generating these barcodes needs to be included in your uniqueness management process.

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Processing Mail.dat Files for Informed Delivery™ Campaigns After June 24

As you may recall from earlier, the new USPS® Informed Delivery program allows participants to receive a daily email notification, including black and white mailpiece images, of the mail that will be delivered to their mailbox later that day. The email notifications may contain up to 10 mailpiece images, which may be viewed on any computer or smart phone. If you receive more than 10 pieces of mail, additional images are available for viewing via an online dashboard. Mailers can likewise benefit from this program by including additional data in the eDoc to provide users with links to digital content related to the mailpiece. This can greatly enhance the value of the mailpieces by providing users advance notification of the incoming mailpiece and the opportunity to immediately access additional information. Mailers can provide color images of mailpieces, as well as images of flat size pieces, which are not currently available from the USPS. Along with the images, mailers can provide links to related digital content. Recipients of the email notices are then able to click on the links to see the color images and access the related digital content.  

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