PostalOne! Contingency Plan

The new PostalOne! Contingency Plans for external and internal customers are available on the Intelligent Mail Latest News page under Important Links.

https://ribbs.usps.gov/intelligentmail_latestnews/documents/tech_guides/PostalOneExternalContingencyPlan.pdf

https://ribbs.usps.gov/intelligentmail_latestnews/documents/tech_guides/PostalOneInternalContingencyPlan.pdf

Key changes include the process for mailers submitting electronic mailing information, a process for delayed file transmissions and inclusion of the process for Electronic Verification System (eVS) mailers.

Posted on RIBBS

Voluntary Intelligent Mail® Full-Service Certification (FSC) for mailers

The United States Postal Service® (USPS®) is offering voluntary Intelligent Mail® Full-Service Certification (FSC) to mailers who apply for certification and can demonstrate their mail quality.

There are two levels of certification being offered, and mailers who prove they regularly meet the quality standards of the USPS will then be featured prominently (company name and link to company website) on the USPS RIBBS® web site (RIBBS).

If you are a Mail Service Provider, this is a great way to advertise – for free – your USPS-certified services.

Read more.

PostalOne! Scheduled Maintenance – Release 37.0.0 Notification of Outage Reminder

Attention PostalOne!® Users  

PostalOne!® Release 37.0.0 Deployment — will require an extended maintenance window to complete all software updates. There will be a PostalOne! outage from 12:00AM(midnight) CT through 9:00AM CT, on Sunday, January 12, 2014. A mandatory Mail.dat® client download will be available immediately following the software update.  Release notes for PostalOne! Release 37.0.0 can be found on RIBBS by clicking on Major/Minor Release Schedule/ 2014 Releases in the left-hand navigation bar or by going directly on RIBBS.

PostalOne! Release 37.0.0 Deployment to Test Environment for Mailers (TEM) — will occur on Monday, January 13, 2014, and PostalOne! TEM will be unavailable from 5:30AM CT through 3PM CT.

If you have any additional questions please contact the help desk at 800-522-9085.

Thanks

PostalOne! ® Help Desk
United States Postal Service
225 N Humphrey Blvd STE 501
Memphis, TN 38188-1001
tel: 800.522.9085

Via Postalone!Helpdesk – Memphis, TN [SMTP:POSTALONE@USPS.GOV]

International and Domestic Market Dominant Federal Register Notices

Today the proposed International and Domestic Market Dominant Federal Register Notices for the January 2014 price change were posted on pe.usps.com under the Federal Register Notices tab of the left-hand side. The official 30 day comment period will start once the Federal Register Office reopens and posts these notices on the federalregister.gov web site. We look forward to feedback from the mailing industry.

Via USPS RIBBS

January 2014 Price Change and PostalOne! Release Webinars

Webinars will be held on January 8, 10 and 15th which will cover Price Changes and changes to the PostalOne! system that will be implemented January 26, 2014. Topics will include the new requirements for Intelligent Mail parcel barcodes, the new Metered price and Flat Sequencing System mail preparation.

Read more

Via USPS RIBBS

Important Sites, Links, and Numbers to Note

Every once in a while it becomes necessary to stop, dig through emails and stacks of paper on your desk to find a phone number, email address or website to use to get help or research something. You may want to keep the following information easily within your reach:

  • For all the latest Intelligent Mail information and guides, visit the USPS RIBBS website at: www.ribbs.usps.gov. Click the “Intelligent Mail Services” tab on the left side of the page.
  • Find your local Business Mail Entry (BME) Manager:
    http://www.usps.com/ncsc/locators/find-bme.html
  • Find your local Mailpiece Design Analyst (MDA):
    http://pe.usps.com/mpdesign/mpdfr_mda_lookup.asp
  • Subscribe to the DMM Advisory: send an email, with “subscribe” in the subject line, to:
    dmmadvisory@usps.com
  • On-line Intelligent Mailbarcode encoder and decoder:
    http://ribbs.usps.gov/onecodesolution/Default.aspx.
  • Information on OneCode ACS®: ACS Department, 877-640-0724, acs@usps.gov
  • Information on OneCode Confirm® and theConfirm service in general: Confirm Customer Help Desk,800-238-3150, option 1 or visit:https://mailtracking.usps.com
  • PostalOne! Help Desk:1-800-522-9085
  • Questions about addressing and/or move update requirements: National Customer Support Center, 1-800-238-3150
  • Information on Mail.dat and Mail.XML, including how to get a User License Code: www.idealliance.org

The Final Goodbye to the Red Round Stamp

As we’ve discussed previously in this blog, the red round date stamp from the United States Postal Service® (USPS®), which mailers have used for years as proof of mailing, is no longer available for electronically submitted postage statements. The USPS recently announced that the red round date stamp will also be discontinued for hard copy statements, effective March 15, 2010. This change will be effective for postal facilities that are equipped with PostalOne! Facilities without access to PostalOne! will continue to round stamp hard copy postage statements.

 

In lieu of the red round stamp, the USPS is asking mailers to obtain their receipts using the Business Customer Gateway to access PostalOne! Upon request, mailers may also obtain a hard copy receipt (Form 3607) from the USPS. The 3607 form, currently called the Weighing and Dispatch Certificate, will be reformatted and renamed in March to Mailing Transaction Receipt, Form 3607-R.

 

The mail verification and acceptance processes will not change, only the transaction receipt process. The acceptance clerk will verify the mailing as usual; however they will no longer complete the “USPS Only” section of the postage statements. In the past, the clerk would record the results of the verification process and manually apply the red round date stamp in this area. In the future, the clerks will enter this verification information into PostalOne! The wording on the postage statement form will change from “USPS Use Only” to “USPS Use Only—To Be Completed at Non-PostalOne! sites ONLY.” PostalOne! is the system of record and can be accessed to view postage statement details and print hard copies, if needed.

 

The Postal Service will modify the DMM® (Domestic Mail Manual) language regarding the return of a duplicate postage statement to the mailer, differentiating between PostalOne! and non-PostalOne! sites.

 

Here are the key changes:

 

  • If not submitting postage statements electronically, the customer must provide an original postage statement with the mailing.
  • Acceptance personnel will no longer complete the “USPS Use Only” section of hard copy postage statements for offices that enter postage statements into the PostalOne! system.
  • Acceptance personnel will no longer complete and return a “duplicate” postage statement (as defined in sections 244.4.1, 334.4.1, of the DMM).
  • Acceptance personnel will no longer round-date stamp hard copy postage statements.
  • Acceptance personnel will retain the original copy of the postage statement and attach the USPS Form 3607 (Statement of Mailing/Weighing and Dispatch Certificate)* to it on file, as prescribed by the Administrative Support Manual.
  • Upon a customer’s request, the acceptance personnel will print the USPS Form 3607 and provide it to the customer along with any duplicate copies of postage statements provided.
  • The only acceptable means of proof of postage payment for mailings will be an electronic version of a finalized postage statement, or the USPS Form 3607, generated from the Postal Service’s PostalOne! system.

 

*In the March 15 upgrade to the PostalOne! system, PS Form 3607 will be replaced with PS Form 3607-R (Mailing Transaction Receipt).

 

Mailers may obtain more information regarding electronic postage statements by referencing the User Access to Electronic Mailing Information and Reports Guide: Business Customer Gateway Information, On-line Services, and Full-Service Tools. In this document, Appendix B, Access to Hard Copy Postage Statements, provides information on how to access the Business Customer Gateway and retrieve postage statements.

 

For more information about the Business Customer Gateway and how to access it, visit ribbs.usps.gov.