Labeling List changes: Frequency for USPS Data Updates moves to monthly

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective July 1, 2014, with a mandatory use date of August 1, 2014. The Labeling Lists affected are L001, L011, L012, and L606.

The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code™ prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year, and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change
The USPS provides for a transition period when these changes are announced, to allow software vendors time to update their software and for mailers to use up existing labels. During this period, the USPS encourages mailers to use the new Labeling List data as soon as possible, but it is acceptable to use the old Labeling List data until the mandatory date. In the case of this most recent update, the mandatory date is August 1, 2014.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
As luck would have it, Window Book has an automated method to update the Labeling List information into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

PostalOne!® Release 38.0 Postponed

PostalOne!®Release 38.0 Postponed – The PostalOne!®Release 38.0, scheduled for July 2014 has been delayed until August 2014 with an implementation date of September 7, 2014.  Reference the release notes posted on RIBBS under Major/Minor Release/August/September 2014 Releaseto understand the functionality being deployed and what functionality will be available August 24 versus September 7, 2014.

Beginning August 24, mailers will be able to submit files with new specifications for mail.dat 14-2 and mail.XML 16.

PostalOneHelp Desk
United States Postal Service
225 N Humphrey Blvd STE 501
Memphis, TN 38188-1001
tel: 800.522.9085

2014 Color Print in First-Class Mail Transactions Promotion Webinar

2014 Color Print in First-Class Mail Transactions Promotion Webinar


Thursday, June 12, 2014

3:00 p.m. EDT


Pre-registrationis required – lines are limited so please sign up today!

 The USPS Mailing Services team will present an informative webinar about the 2014 Color Print in First-Class Mail Transactions Promotion.  Interested mailers and mail service providers should plan to attend to learn about ways to enhance the value of mail by adding color messages and/or promotions to transaction mailpieces.

Mailers have the opportunity to earn a 2% discount on eligible postage, boost brand value through greater consumer connection, and improve the overall marketing experience with this First-Class Mail Promotion.  Please join us on Thursday, June 12th to learn more about the program and registration requirements.

Attendee Information:

Clickhereto register for the webinar or go to Go to

Call-in toll-free number: 1-855-8607461 (US)

Conference Code: 345 350 0865

More information and a full description of the 2014 Color Print in First-Class Mail Transactions Promotion can be found on If you have any questions, please contact the Program Office

Scan Based Payment for Returns

Scan Based Payment for Returns
June 10 at 10 a.m. (EDT)

This webinar describes the eligibility, features and benefits of USPS Return Services (Scan Based Payment Returns).

Join us as we describe the scan based payment process, available options for USPS Return Services enrollees and the process for onboarding new participants.

Instructions for participating in the webinar appear below:

Attendee Information:
Event number: 990 127 378
Event address for attendees:

Teleconference information
U.S./Canada Attendee Dial in: (888) 890 1547
Conference ID: 7015974

MTAC Meeting Presentations 2014

Product Development – First-Class Mail

Product Development – Standard Mail

Product Development – Packages

Product Development – Periodicals

Visibility & Service Performance – First-Class Mail

Visibility & Service Performance – Standard Mail

Visibility & Service Performance – Packages

Visibility & Service Performance – Periodicals

Mail Prep and and Entry – All Classes

Payment and Acceptance – All Classes



No Service Type Identifier (STID) Changes Scheduled for July 2014

PostalOne! Release 38.0.0 originally scheduled for July 2014 has been rescheduled for implementation on September 7, 2014.


There will be no STID changes or additions scheduled for Release 38.0.0.  A previously posted pre-notice of new STIDs for July has been removed from the Service Type Identifier information page that was accessed through the RIBBS® “Important Updates” Link.

Via USPS IndustryAlert

New Village Post Office opens in Miss.

The model, Village Post Office, is one that partners with existing businesses in rural areas to offer USPS services, and Mississippi’s first one is in a grocery store in the Monroe County’s Prairie community. Read more.

Via Jackson Clarion Ledger


Area Mailing Focus Groups

The Postal Service® shall support a forum in which to meet with members of the First Class, Periodicals and Standard Mail industries to discuss and seek solutions for service issues, share information and ideas, and provide opportunities to interface with industry and postal management. The Area Mailing Industry Focus Groups will serve as a vehicle of communications between customers and the Postal Service advocating issues and supporting the needs of the First Class, Periodicals and Standard Mail industries. Read more.


Change of address update

Effective May 31, the Postal Service will no longer accept change of address orders from customers who call 1-800-ASK-USPS. The Call Center change of address functionality will be retired.

Customers may continue to submit their change of address orders by visiting and accessing the “Change of Address” link found in the Manage Your Mail section, or by using PS Form 3575, found in the Mover’s Guide available in Post Offices.

Call Center agents will continue to service customer inquiries for existing change of address orders on file. Customers who want to modify their existing change of address requests also may call the center.

Last year, more than 38 million customers moved and changed their address with the Postal Service.



2014 Emerging Technology Promotion Webinar

2014 Emerging Technology Promotion Webinar

Thursday, May 22, 2014

2:00 p.m. EDT

Pre-registration is required – lines are limited so please sign up today!

PostalOne!, Postal Service, United States Postal Service, U.S. Postal Service, USPS, Postal

Join the USPS Mailing Services team to learn more about ways to use emerging technologies to engage consumers in today’s technology based marketing landscape.

Mailers have the opportunity to earn a 2% discount on eligible postage and boost brand value, consumer retention and acquisition, and improve the overall marketing experience with the Emerging Technology promotion.

This webinar will provide program and registration requirements as well as an overview of the remaining promotions planned for 2014.

Also, don’t forget the 2014 Mail and Digital Personalization Promotion, is underway running now through June 30th. The promotion provides participating mailers with the opportunity to receive a 2% upfront postage discount on qualifying mailpieces that utilize variable data printing (VDP) or other print technology which provide varying levels of mailpiece personalization and customization.

Instructions for participating in the webinar appear below.

Attendee Information:

Clickhereto register for the webinar or go to

Call-in toll-free number: 1-855-860-7461

Conference Code: 553 970 9242

More information and a full description of the Emerging Technology Promotion and the Mail and Digital Personalization Promotion can be found on If you have any questions, please contact the Program Office at